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Full Time Receptionist Jobs
Company | MetCap Living |
Address | Toronto, Ontario, Canada |
Employment type | FULL_TIME |
Salary | |
Category | Internet Publishing |
Expires | 2023-09-25 |
Posted at | 8 months ago |
MetCap Living Management Inc. is one of Canada’s largest private third-party property managers specializing in multi-residential property management. We are a growth orientated company with our head office located in Toronto, Ontario and property operations in British Columbia, Ontario, Quebec, Nova Scotia and New Brunswick.
- Greet and welcome guests as soon as they arrive at the office
- Receive, scan, sort, and distribute daily mail/deliveries
- Carrying supplies to 2nd and 3rd floor of office (must be able to carry up to 50 pounds and use stairs)
- Updating internal contact directories
- Tidying the office including kitchen area
- Activate FOB cards for new staff/staff in communication with the IT department
- Direct visitors to the appropriate person and office/phone line
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
- Receiving rent cheques from Tenants and issuing rental receipts
- Water head office plants
- Arm and disarm alarm system for building at start and end of each day
- Setting Up and expensing Courier/Deliveries via post office and Purolator
- Answer, screen, and forward incoming phone calls
- Assist IT in the activation of FOB keys and handing out the FOB when needed
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
- Provide basic and accurate information in-person and via phone/email
- Order front office supplies and keep inventory of stock
- Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
- Keep updated records of office expenses and costs
- Multitasking and time-management skills, with the ability to prioritize tasks
- Ability to be resourceful and proactive when issues arise
- Proficiency in Microsoft Office Suite
- Customer service attitude
- Excellent organizational skills
- Hands-on experience with office equipment (e.g. fax machines and printers)
- Proven work experience as a Receptionist, Front Office Representative, or similar role
- High school degree; additional certification in Office Management is an asset
- Solid written and verbal communication skills
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