Executive Operations Manager/Bookkeeper

The position necessitates a keen eye for detail and a comprehensive comprehension of complex issues, numerical data, and concepts.

This position is dynamic and subject to evolution. The candidate who excels in this role will have the chance to receive training and gradually assume additional responsibilities within the company, including potential opportunities in project management.

Responsibilities

• Handle payroll processing responsibilities, which encompass tasks like calculating employee work hours, generating salary payments, and preparing payroll taxes.
• Maintain accurate financial records using QuickBooks accounting software, ensuring that all transactions are recorded correctly and on a timely basis.
• Provide support in preparing financial statements and various reports as required.
• Manage accounts receivable, including issuing invoices, collecting payments, and reconciling customer accounts.
• Manage expenses and process reimbursements for all employees.
• Perform monthly reconciliations of bank statements and credit card statements to ensure accurate and balanced financial records.
• Proactively reach out to clients at predetermined intervals to ensure that their satisfaction is maximized and their needs are met.
• Assist in optimizing company operations and policies to enhance efficiency and effectiveness.
• Communicate with vendors and customers regarding billing and payment issues.

Qualifications

• Experience with QuickBooks
• Previous experience providing administrative support to senior executives is preferred
• Highly proficient in Microsoft Office, particularly Excel
• Strong understanding of accounting principles and practices
• Ability to maintain confidentiality and exercise discretion
• 3+ years of experience in bookkeeping or accounting
• Bachelor's degree in accounting, finance, or related field

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