Administrator, Board And Executive Services

The Canadian Network of Agencies for Regulation (“CNAR”) is a non-profit membership organization connecting Canada's provincial and national regulators, licensing boards, accrediting agencies, examining bodies, and government officials at all levels to discuss challenges, share ideas and develop best practices related to a wide range of issues relevant to organizations engaged in the self-regulation of professions and occupations.

The Role

Reporting to the Executive Director, the Administrator, Board and Executive Services will own the general administrative support of CNAR’s Board of Directors and CNAR’s virtual office. The Administrator will be responsible for supporting the Executive Director with CNAR’s day-to-day business functions. The ideal candidate is professional, has exceptional organizational and critical thinking skills, is detail orientated, and can hit the ground running with minimal supervision.

This is an outstanding opportunity to join a small, nimble, fast-growing organization.

Main Responsibilities

• Take charge of the virtual office, ensure organized day-to-day operations, and maintaining a productive work environment - while looking for/recommending opportunities for efficiencies and improvements.
• Liaise with the benefits provider to manage employee benefits and resolve any related issues.
• Other duties as required.
• Develop and implement processes and systems to enhance the professionalism of CNAR operations. This includes, but is not limited to, the internal document management and storage system, supporting performance review and HR procedures, generating necessary documentation, and running reports from our member management system and financial system.
• Ensure compliance with all relevant laws, regulations, and industry standards that pertain to the organization's operations.
• Coordinate and manage various projects related to operations, including the annual Board of Directors Election process, ensuring timely completion and successful outcomes.
• Support CNAR’s Board, ensuring smooth functioning and effective decision-making processes. This includes, but is not limited to, facilitating and coordinating logistics of Board events including Board and Committee meetings (both virtual and in-person); coordinating new Director Orientation; and providing the highest level of proactive senior executive administrative support to the Board Secretary.

Skills and Experience

• Ability to maintain confidentiality.
• 5+ years’ progressive executive administrative-related experience with extensive knowledge of administrative, organizational/office practices, procedures and standards required.
• Excellent organizational and time management skills with a strong eye for detail.
• Proficient in Minute Taking/Preparation
• Tech savvy, with expert knowledge of Windows and Google applications (Excel, Word, Power Point, Adobe, Google Drive) and virtual meeting applications (Zoom and Teams).
• A self-starter with the ability to thrive in a work-from-home environment.
• Experience working with and supporting executive functions including supporting a Board of Directors.
• Bilingual (French/English) is considered an asset.
• Advanced oral and written business communication skills.
• Post-secondary school diploma or degree from a College or University in a related field or a demonstrated combination of education and corporate administrative experience.

Compensation

• $65K - $70K per year plus benefits (vision, dental, health) and potential for annual bonus.

How to Apply

Please submit your resume with a cover letter that outlines how your skills and experience meet our qualifications.

We thank all applicants for their interest, but please note that only successful candidates will be contacted.

CNAR is an equal opportunity employer and we are committed to creating an inclusive environment for all employees. We welcome applications from Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities and/or people with intersectional identities.

We provide accommodation and support to persons with disabilities throughout the recruitment and selection process. Please let us know if you require any special accommodation or support when applying.