Senior Real Estate Administrative Assistant Jobs

Experience dealing with difficult and sensitive situations and the ability to maintain confidentiality;

Excellent communication (verbal and written) and interpersonal skills, including the ability to establish and maintain strong working relationships with others;

Demonstrated initiative, problem solving and analytical skills;

Intermediate abilities in the use of Microsoft Word, Excel and PowerPoint is required;

Experience with Alinity is an asset; and

Producing, editing and distributing committee, conference, workshop, seminar and/or meeting materials, reports, addenda and correspondence;

Participate in training sessions to improve skills with administrative tasks in the real estate industry

Plan travel arrangements, open houses, final walkthroughs, and other necessary engagements

Fulfill client requests for information or other relevant transaction services in a quick and friendly manner

Produce all marketing materials including brochures, flyers, online marketing, social media posts, etc. to continuously build our brand

Help organize community outreach events to improve our standing in the local area

Notify transaction participants when a deadline is approaching

Knowledge of office management systems and procedures

Excellent time management skills and ability to multi-task and prioritise work

5+ years of administrative experience

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organisational and planning skills

You have excellent communication and interpersonal skills, a strong work ethic, and a commitment to everything you do.

At least 5 years of experience in an administrative role.

Excellent communication and interpersonal skills, with an upbeat personality and can-do attitude!

A background in bookkeeping with experience in accurately managing financial records and transactions.

Extended health benefits and dental plan to value the well-being of you and your family. 

Experience the invigorating energy of collaborating with colleagues in the office!

Strong English communication skills, both written and verbal

Excellent organizational, multi-tasking, and prioritization skills

Knowledge of relevant software, such as Photoshop and InDesign

Background in business or previous experience in commercial real estate brokerage

Supporting the brokers to organize and prepare their calendars, and with preparation of deals.

Monitoring critical dates, trades, and transactions to ensure they are accurately and efficiently executed.

Daily calendar management for the team as required.

Membership in HOOPP’s world class defined benefit pension plan, which can serve as an important part of your retirement security

Optional post-retirement health and dental benefits subsidized at 50%

Completion of a College education or equivalent.

Excellent written and oral communication skills.

Strong attention to detail and organization skills are critical, with the ability to prioritize multiple requests in a fast-paced environment.

Proven time-management, organizational, and decision-making skills

Excellent organizational and time management skills

Exceptional interpersonal skills (manage relationships and build networks)

Minimum academic credentials: High School Diploma but prefer someone with a post secondary education.

Minimum 5 years of corporate administrative experience

Strong team skills both positive and approachable

Prepare internal and external partner reporting for real estate projects and manage full cycle accounting

Prepare and process construction draws, cash calls , distributions and cash flow reconciliations and manage working capital

Atleast 2-3 years strong accounting experience in a public company or audit firm

Perform monthly calculations, reconciliations and recording of revenues and commissions for real estate projects

Support auditors for external audit

Perform month end closing and prepare accounting working papers

Supports the CERC/CIDER Chair/Head/Director and Operations Manager with the coordination and management of all CIDER Committee meetings.

Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Works closely with the CERC/CIDER Chair/Head/Director and Operations Manager and other staff member as a team player.

Meets regularly with the CERC/CIDER Chair/Head/Director and Operations Manager to alleviate and/or assist them with projects and correspondence as needed.

Responsible for the day-to-day organization and coordination of research and other activities of the CERC/CIDER Chair/Head/Director and Operations Manager.

Provides similar support to other VSE Faculty members part of the CERC/CIDER team as required.

Strong English communication skills, both written and verbal

Excellent organizational, multi-tasking, and prioritization skills

Knowledge of relevant software, such as Photoshop and InDesign

Background in business or previous experience in commercial real estate brokerage

Supporting the brokers to organize and prepare their calendars, and with preparation of deals.

Monitoring critical dates, trades, and transactions to ensure they are accurately and efficiently executed.

Strong English communication skills, both written and verbal

Excellent organizational, multi-tasking, and prioritization skills

Knowledge of relevant software, such as Photoshop and InDesign

Background in business or previous experience in commercial real estate brokerage

Supporting the brokers to organize and prepare their calendars, and with preparation of deals.

Monitoring critical dates, trades, and transactions to ensure they are accurately and efficiently executed.

You have excellent communication and interpersonal skills, a strong work ethic, and a commitment to everything you do.

At least 5 years of experience in an administrative role.

Excellent communication and interpersonal skills, with an upbeat personality and can-do attitude!

A background in bookkeeping with experience in accurately managing financial records and transactions.

Extended health benefits and dental plan to value the well-being of you and your family. 

Experience the invigorating energy of collaborating with colleagues in the office!

You have excellent communication and interpersonal skills, a strong work ethic, and a commitment to everything you do.

At least 5 years of experience in an administrative role.

Excellent communication and interpersonal skills, with an upbeat personality and can-do attitude!

A background in bookkeeping with experience in accurately managing financial records and transactions.

Extended health benefits and dental plan to value the well-being of you and your family. 

Experience the invigorating energy of collaborating with colleagues in the office!

You have excellent communication and interpersonal skills, a strong work ethic, and a commitment to everything you do.

At least 5 years of experience in an administrative role.

Excellent communication and interpersonal skills, with an upbeat personality and can-do attitude!

A background in bookkeeping with experience in accurately managing financial records and transactions.

Extended health benefits and dental plan to value the well-being of you and your family. 

Experience the invigorating energy of collaborating with colleagues in the office!

Strong organizational and time management skills

Maintain Client Management Standard Operating Procedures

Learn end-to-end client management process

Independent accuracy and comfort with CRM tech platform and Client Management process

Intermediate experience and knowledge of MS Office (Word, Excel, PowerPoint and Google Workspace)

Minimum 1 - 3 years of relevant work experience, or equivalent combination of education and work experience

On behalf of the Director , you will communicate with management and other organizations.

Manage agenda and book travel arrangements.

Manage daily activities and determine important matters regarding the incoming information.

Manage / distribute incoming / outgoing mail.

You have a minimum of eight (5) years of relevant experience.

You have excellent communication skills both spoken and written in French and English.