Administrative And Accounting Assistant Jobs in Ontario

Financial Data Entry: Accurately records financial transactions, including sales, purchases, receipts, and payments, into the accounting system.

Accounts Receivable: Create and send invoices to customers, track payments received, and manage accounts receivable aging.

Tax Documentation: Assist in preparing tax-related documents, such as W-9 forms, 1099s, and other tax compliance requirements.

Record Retention: Ensure proper retention of financial records in accordance with legal and regulatory requirements.

Education in accounting or a related field is beneficial but not necessary.

Accounts Payable: Process and record invoices from vendors, ensure accurate payment terms, and maintain up-to-date records of outstanding bills.

Prepare and send reports for management and insurance clients as required.

At least 1 year of work experience in an accounts payable/receivable function.

Accurate and efficient computer data-entry skills.

Experience working in a small-team environment

Experience in using ERP (enterprise resource planning) systems

A mutually encouraging and caring environment

Create daily, weekly, and monthly reports for management

Manage office: purchasing supplies, workplace health and safety

Knowledge of accounting principles and practices

Experience working with a SOX compliant organization an asset

Wide range of benefits: competitive salary, group insurance, competitive vacation policy,

Record financial transactions in accounting and ERP software

Diploma in Accounting - Business Administration, Finance or similar field.

Computer-proficient with excellent knowledge of MS Office including Excel.

Superb numeracy, mathematical and analytical skills.

Reconcile invoices and identify discrepancies.

Post and process journal entries to ensure all business transactions are recorded.

Update accounts payable and perform reconciliations

2+ years of accounts payable experience with a focus on vendor and stakeholder support

Knowledge of accounting standards and practices

An industry competitive salary and benefits package, including company bonus.

What will be your key responsibilities?

Minimum high school diploma required

Posting invoices, processing invoice payments, and performing reconciliations of intercompany and third-party vendor transactions

Experience with Microsoft Office an asset

Empowering People with Developmental Disabilities

Enrollment in an administrative or accounting program an asset

Willing to provide a clear Vulnerable Sector Police Check

Are you looking for summer employment? LCDS is hiring now!

Closing date for this posting is:

Handle data entry tasks using our agency management software, including entering vendor invoices and purchase orders into the accounting system.

Provide administrative support to the ownership team, including calendar management, travel arrangements, and other administrative tasks as assigned.

Previous education/experience working in a similar role

Work closely with the finance team to ensure timely and accurate processing of invoices and payments.

3-5 years of experience in administrative support or accounts payable.

Excellent communication skills, both written and verbal.

1-2 years of relevant accounting experience (new graduates are welcome)

Strong written and verbal communication skills

Working knowledge of QuickBooks is strongly preferred

Perform accounting and clerical functions to support the team

Compile, code and maintain proper storage of invoices, cheques, and other documents by organizing, scanning, and filing them

Reconciliation of accounts including bank statements