Service Advisor / Writer Jobs

WHO WE ARE:
As the leading distributor of public works equipment, Joe Johnson Equipment (JJE) provides mobile infrastructure-maintenance equipment to municipalities and contractors across Canada and the US. Through our branch network, we sell, rent, lease, service and support vacuum trucks, refuse & recycling collection vehicles, street sweepers, sewer cleaners, and inspection cameras.
JJE is a dynamic and growing organization, focused on maintaining an “employer of choice” culture. We have a stable, team-based, and collaborative work environment that drives our organization to be best-in-class within our industry. We offer opportunities across Canada and the U.S. and are committed to providing challenging and rewarding career paths for our employees. JJE provides very competitive compensation packages, robust group benefits and an opportunity to grow professionally.
JJE is a proud subsidiary of Federal Signal Corporation.
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SERVICE WRITER / ADVISOR
LOCATION: Vaughan, ON
WORK ENVIRONMENT: Office (on-site)
TYPE: Full-Time Permanent; Monday-Friday 8am-4:30pm
SUMMARY:
The Service Writer will be focused on providing administrative support to the Service department, liaising with internal and external customers and ensuring the department runs efficiently on a day-to-day basis.
ABOUT YOU:

• Ability to organize, multitask and plan work efficiently
• Positive and collaborative attitude
• Ability to work within a fast-paced environment
• Good verbal and written communication, with strong customer service skills

POSITION REQUIREMENTS/QUALIFICATIONS:
Education/ Certification:

• Valid driver’s license with a clean driver’s abstract
• High School Diploma, GED or equivalent

Experience:

• 3+ years’ experience in a Service Writer role or related administrative/ customer service position
• Experience preparing quotes and opening/ closing work orders

POSITION RESPONSIBILITIES:

• Prepare and submit bi-weekly Payroll reports
• Resolve and/or escalate customer concerns and maintain positive customer relations
• Maintain MTO files and ensure all documentation is in compliance
• Manage customer relations for the service department by receiving phone calls and emails and following up with customers to provide status updates
• Provide unit history to the service department for incoming repairs
• Work with the accounting department to ensure customer accounts are in good standing
• Assist with Shop scheduling to ensure optimal efficiency and customer service
• Assist with Parts department as required
• Edit and update all work orders to ensure 100% capture of all billable items
• Ensure on-time billing for all customers
• Conduct shop walkthrough’s with Service Manager to capture real time status updates
• Open and close work orders in alignment with internal procedure timelines
• Work with factory representatives to ensure customer downtime is minimized
• Process warranty claims
• Prepare quotes

Safety Duties & Responsibilities
Employees must:

• Use any safety equipment, protective devices or clothing required
• Not remove or make ineffective any protective device required by the Company or by the regulations.
• Work in compliance with the appropriate safety legislation/regulations/safety policies
• Report any known workplace hazard or safety violations
• Cooperate with their workplace’s Safety Committee or health and safety representative

Other Details
Physical Demand:

• Frequently required to remain in a stationary position
• Frequently required to work using fine motor control

Mental Demand:

• Frequently required to work using close visual attention
• Frequently required to multitask two to three tasks

WHY WORK AT JJE?

• Employer Matching Retirement Savings Plan
• Exceptional best-in-class products and service offerings for our customers
• Our Core People Values: Leadership, Customer Excellence, Integrity, Inspiration, Teamwork, Innovation and Ambition
• Employee & Family Assistance Program (EAP)
• Member of multiple provincial safety programs and COR certified
• Educational Scholarship Program
• Talented, dedicated and passionate team to work with
• Paid Personal Days
• Robust Group Benefits that are 100% paid for by the Company – inclusive of Health, Dental, Life, Disability and Travel coverage
• Market-competitive compensation package with annual increase opportunities
• Charitable Giving Program
• Tuition Reimbursement
• Federally recognized as a certified Employment Equity organization

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If you are looking for a new opportunity, then we at Joe Johnson Equipment welcome your application. We encourage applications from all qualified persons, however only those who are being considered for the position will be contacted.
If you are contacted for an interview and require any accommodation, please notify HR in advance and we will provide applicable accommodation.
Joe Johnson Equipment is an Essential Business due to the products and services we provide to our customers. We continue to fully operate during these challenging times while remaining steadfastly committed to ensuring the safety and wellbeing of our employees.
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