Secretary Ii Public Health

Req ID: 157683
Company: Nova Scotia Health
Location: Eastern Zone, Glace Bay Senators Place
Department: PH EY Healthy Beginnings EZ
Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)
Status: NSGEU Admin Professionals Position
Posting Closing Date: 9-May-23
Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.
Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.
About The Opportunity
Reporting to the Public Health Early Years Manager, the Secretary II:

• Receives and responds to public inquiries in person or by phone, providing an environment that is safe, not judgmental and confidential
• Assists with planning and organization of various meetings as requested by management team
• A skills test will be required as part of the interview process**
• Performs general front reception duties
• Completes client clinic bookings
• Participate in program meetings including meeting minute documentation
• Performs general clerical duties such as ordering supplies, filing, photocopying, mailing and maintaining inventory of supplies
• Other related duties as described
• Collects data, performs data entry and transcribes records as required using an Electronic Medical Recor (EMR)

About You
We would love to hear from you if you have the following:

• A skills test will be required as part of the interview**
• Demonstrated experience with electronic medical records required (successful candidates will be provided Panorama training)
• Must have experience with biologicals, including management of vaccine inventory, including ordering and receiving of vaccine, maintaining vaccine inventory in provincial inventory data base, releasing vaccine orders to community providers, reconciling vaccine inventory in office fridges with data base inventory, and coordinating courier deliveries of vaccine to PH offices.
• Minimum two (2) years' experience in a health care setting required; experience working in a multi-disciplinary teams.
• Successful completion of a medical office administration program required.
• Understanding of the principles of Public Health.
• Competencies in other languages an asset, French preferred
• Responsible for contributing to the achievement of the health authority’s accreditation standards.
• Self-motivated, adaptable, resourceful, flexible and able to work with minimal supervision.
• Extensive experience in electronic communication (including but not limited to) Microsoft Word, Microsoft Excel and Outlook required
• Supports and delivers quality patient safety standards within the health authority.
• Customer service orientated, ensuring all staff, patients, and members of the public are treated courteously, professionally and with respect.

Please ensure your resume is up to date and includes all relevant education, experience, training and certifications.
Hours

• Permanent- Full Time, 70 hours Bi-weekly

Compensation and Incentives
$20.36 - $23.14 hourly
Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan. (Permanent Long Assignments Only)
Once You've Applied
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.
This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.
Preferred candidates must be able to demonstrate proof of primary series of COVID -19 vaccine at time of hire.
Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.
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