Resource Assistant Jobs

Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada’s most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.

At Cassels, our mission is to attract, retain and promote individuals of exceptional ability and talent from as broad a range of backgrounds as possible. We offer meaningful career opportunities, invest in professional growth, and foster an inclusive environment. Our Firm’s success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.

Our Vancouver office is currently seeking a Resource Assistant to work closely with our Legal Administrative Assistants and Assistant Replacements, reporting directly to the Human Resources Manager.

The Resource Assistant plays a key role in completing various administrative tasks assigned by Legal Administrative Assistants (LAAs) and Assistant Replacements (ARs) to facilitate completing their assigned duties. The ideal candidate is a high energy, results oriented individual with ambition to drive the administrative demands to directly support LAAs and ARs.

The successful candidate will be responsible for:

Provide administrative support to the Legal Administrative Assistants and Assistant Replacements, on a variety of tasks including but not limited to:

• Arrange for pick-up and delivery of tasks as requested.
• Maintain a daily record of all tasks completed.
• Scanning documents.
• Perform quality control checks on all completed tasks.
• Build strong working relationships with all levels across the Firm.
• Ensure service standards are met or exceeded.
• Filing (in both paper and digital format).
• CD and DVD duplication.
• Other duties as assigned.
• Complete photocopy jobs (including binding as required).

The successful candidate must have the following education, experience and/or demonstrated skills:

• Excellent organizational skills, with exception attention to detail and problem-solving skills.
• Ability to build strong rapport with the team utilizing strong communication skills and relationship building skills.
• Ability to multi-task, adapt to changing priorities and meet deadlines.
• High school graduate (grade 12 diploma).
• Must be result driven, resourceful, adaptable and possess a high degree of common sense and initiative.
• Demonstrated ability in MS Office programs and experience working with calendar management tools is a must (e.g., Outlook)
• Collaborative approach and a strong team player.
• Office Administration certification from an accredited post secondary institution is considered an asset.
• Ability to provide outstanding customer service to a variety of internal clients.
• 1-2 years experience providing administrative support required.
• The ability to exercise sound judgment, handle stringent deadlines and work with a large volume of tasks, with interruptions and changing priorities.

Benefits We Offer:

We offer a competitive salary and compensation package that includes:

• Diversity and Inclusion Centric Culture
• A business casual dress code (client/day specific)
• A fully stocked kitchen with healthy snacks, plus coffee, tea, and drinks throughout the year.
• A hybrid work environment
• RRSP Matching Program
• A Culture of Wellness: Cassels recognizes the importance of wellness and provides a comprehensive program that addresses the mental and physical well-being of our employees by providing resources, services, training and support on an ongoing basis.
• Fitness Reimbursement Program
• Employee referral bonus
• Extended Health & Dental Care
• Education/Tuition Allowance

Employment Type: Permanent, Full-Time

Monday to Friday from 8:30 am to 4:30 pm

We are committed to working with applicants requesting accommodation at any stage of the hiring process

We wish to thank all applicants for their interest, however, only candidates selected for interviews will be contacted. No telephone enquiries, unless required for accommodation purposes.