Receptionist - Oicr Jobs

Receptionist - OICR - Toronto, Ontario
Position: ReceptionistLocation: MaRS Centre, TorontoDepartment: Executive Office TeamReports To: Manager, Executive OfficeSalary: Commensurate with level of experienceHours: 35 hours/weekJob Type: On-siteStatus: Full-time, Permanent
The Ontario Institute for Cancer Research (OICR) is seeking a professional and reliable Receptionist to support the day-to-day operations of Reception. Strong interpersonal, organizational and customer service skills are essential for success in this role.
To learn more about working at OICR, visit our career page (https://oicr.on.ca/careers/) .
The Responsibilities Include

• Oversee drop-offs and notify applicable departments.
• Conduct USB security scanning.
• Provide daily Reception coverage.
• Maintain and organize all shared common spaces including kitchens, boardrooms, copy stations and conduct equipment checks in boardrooms to ensure all IT peripherals (keyboards, mice, projectors, etc.) are working.
• Manage visitor sign in/out system.
• Other administrative duties, as assigned.
• PPE distribution and storage in conjunction with Health and Safety protocols.
• Assist with Facility Access Card processes.
• Oversee budget, inventory and distribution of coffee supplies.
• Process all mail, packages, and distribution.
• Provide general administrative support.
• Aid visitors and staff with general enquiries (Wi-Fi, washrooms, office layout, supplies, etc.).
• Code corporate invoices for processing and send documentation to Finance department.
• Oversee the inventory of general office supplies including paper, printer toners, kitchen supplies and other accessories. Orders to be submitted on as needed basis.

Qualifications:

• Excellent organizational and problem-solving skills; quality and detail oriented.
• Strong internal and external relationship management skills, ability to interact and work professionally and effectively with staff and vendors.
• Experience in reception/administration preferred.
• A background in IT support is an asset.
• Advanced proficiency in computer software, e.g., MS Word and Outlook, Excel.
• Adaptability, flexibility, diplomacy and tact.
• Post-secondary education is an asset.
• Familiar with computer peripherals such as printers, mice, keyboards.
• Familiar with using web browser-based applications for timekeeping, and data entry.
• Demonstrates exemplary customer service skills and good judgment.
• Excellent verbal and written communication skills.
• Ability to work well under pressure, prioritize and multi-task within a fast-paced environment.
• Self-motivation and initiative.

OICR is a collaborative, not-for-profit research institute accelerating the development of new cancer research discoveries for patients around the world while maximizing the economic benefit of this research for the people of Ontario. We are dedicated professionals who bring expertise to each of our roles. We are looking for individuals who share our values of excellence, innovation, collaboration, impact, responsibility and community.
Launched in December 2005, OICR is an independent institute funded by the Government of Ontario through the Ministry of Colleges and Universities.
For more information about OICR, please visit the website at www.oicr.on.ca .
CLOSING DATE: Until Filled
OICR is committed to fostering a climate of equity, diversity, inclusion, and accessibility. This commitment is central to, and mutually supportive of, our research excellence mandate. We welcome and respect the diversity of all members of our community and we support an inclusive culture for all. We welcome all applicants, and encourage applications from racialized persons, Indigenous Peoples, women, persons with disabilities, LGBTQ2S persons, and others who may contribute to furthering a diversity of ideas within our community. OICR is committed to fair assessment of a candidate’s abilities, and consideration for diversity of thought, method, and experience. Providing an accessible workplace and recruitment process is important to us, as described in our Accessibility Plan ( https://oicr.on.ca/accessibility/ ). Should you require accommodation during any stage in the recruitment process, please complete the form at the bottom of page https://oicr.on.ca/careers/ . Information received related to accommodation will be handled confidentially.
The Ontario Institute for Cancer Research thanks all applicants. However, only those under consideration will be contacted.
Resume Format: If you elect to apply, you will need a text or HTML version of your resume so that you can cut and paste it into the application box provided. Before you submit the completed application, you will be asked to attach one or two files to your application. Please attach your resume as a .pdf or .doc file.