Receptionist (Equest) Jobs

Overview

Please note that all interviews are being conducted remotely at this time, via phone and/or video chat.

Paladin Security: Making the World a Safer and Friendlier Place!

Do you have superior customer service skills and a passion for helping people? Are you able to think quickly on your feet and defuse difficult situations? Your track record of handling a great deal of responsibility combined with your varied life experience and enthusiasm for a job well done make you an ideal candidate for our team! The Paladin Difference starts with our officers; we're the best because we hire the best. We believe in promoting from within, respecting people and their differences, providing high quality service and always having fun! If you think you have what it takes to join our team, we want to meet you!

Position Overview

Job Skills / Requirements

Are you a people-oriented individual looking to grow your career in office administration or human resources? With 25 branch offices and over 10,000 employees, Paladin Security is the largest independent security company in Canada, having grown from only 4 employees in 1976. As a reputable and established organization, employment with Paladin includes competitive wages, excellent benefits and endless career growth opportunities.

The primary responsibilities of the Receptionist/HR Assistant include answering phones and emails, data entry, human resources administration, maintenance of employee files and other record keeping. The Receptionist is also responsible for the front end of the office and to ensure that they are serving as the best public facing position representing the company to potential customers and staff members, existing clients and staff, but also visitors, business partners and third-party contractors.

Job Duties

• Manage booking for the office's apartment suite and ensure suite is tidy prior to visitors arriving.
• Manage uniform inventory, ensure uniform room is cleanly and organized and issue uniforms to security officers.
• Check in and set up all prospective security officer candidates for interviews.
• Develop and maintain professional relationships with all staff in the Victoria office.
• Manage access control for the office, including programming access cards and alarm codes.
• Answer telephones in a friendly and professional manner before routing to the appropriate department.
• Professionally greet all visitors to Paladin's office and ensure they check in and adhere to Paladin's visitor policy.
• Take responsibility for overall cleanliness of the office and act as the primary point of contact for cleaners.
• Schedule meetings for Paladin staff members and book use of boardroom and training space for all departments within the company.
• Receive and distribute mail, faxes and inventory deliveries and arrange for shipments and couriers.
• Submit online requests for criminal record checks for prospective new employees
• Create cheque requisitions for invoices to submit to Accounts Payable.
• Scanning, filing, data entry and other administrative duties as required.
• Receive, scan and upload employee documentation to electronic personnel files.
• Submit orders for office supplies as needed and groceries on a weekly basis.
• Contact new applicants to conduct telephone interviews.

Requirements

• Ability to work as a key member of a small team of professionals and manage allocation of time between two companies and multiple departments.
• Exceptional proficiency with PCs including Office 365, Outlook, Word, and Excel.
• Education or related experience in the field of Office Administration and/or Human Resources.
• Excellent interpersonal and customer service skills.
• Proficiency or willingness to be trained in a variety of software and programs used by Paladin.
• Organization and time management skills.
• Professional appearance and demeanor.

Education Requirements (Any) High School Diploma/GED Certification Requirements (All) Vulnerable Sector Check Additional Information / Benefits We thank all applicants for their interest; however, only those applicants that are short listed will be contacted for an interview. Benefits: Medical Insurance, Life Insurance, Dental Insurance, Paid Vacation Screening Requirements: Criminal Background Check

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