Project Coordinator-High Rise Jobs

A Project Coordinator is responsible for managing and coordinating various aspects of a projects to ensure it is completed on time, within budget. My client is a residential high rise and low rise developer/builder located in the GTA. They are looking to bring on a strong project coordinator who has experience in sales and decor.

SALES ADMINISTRATION

• Provide direct support to Director of Sales Administration and Décor

• Recording and maintain all Purchasers/Purchasers’ Solicitor Information (address, phone numbers, e-mails & etc.) on

Purchasers’ list once copy of Agreement received from Director of Admin. & Décor

• Process and prepare Amendments and other documents as required and follow-up with Purchasers

• Record all accepted offers

• Ensure to release executed paperwork to the Purchasers

• Ensure to upload the approved new Sales Agreements to the ‘G’ Drive

• Ensure all Agreement of Purchase and Sale, related documents, Co-operating Broker Agreements and confirmations are

properly filed in lot files

• Assure all Agreement of Purchase and Sale paperwork is accurate, complete and current

• Maintain up-to-date files and ensure ALL Sales/Décor paperwork are properly filed

• Maintain up-to-date information in the Homeowner Portal

• Follow-up on any and all outstanding paperwork, as required

• Receiving and dealing with Purchaser enquires prior to Closing

• Main point of contact between Purchasers and Head Office – if Purchasers’ concern needs to be escalated or remains

unresolved, concern will be forwarded to the proper department for resolution – in such an event regular follow up will

be required to ensure concerns are dealt with in a timely manner

• Prepare for approval APS and necessary schedules for all new and ongoing sites

• Prepare/organize site files for new projects, with assigned lot numbers and labels, as required

• Attend Sales Admin. Status meetings and take minutes

• Provide weekly reporting updates

LETTERS

• Coordinate and send Congratulations Letter to Purchasers once the Agreement of Purchase and Sales goes firm

• Coordinate all Registered Mail/E-mail distribution – primarily but not limited to closing date extensions notifications,

Unavoidable Delay Notifications and all other sales related correspondence

• Ensure all Letters to Purchasers are uploaded to the Homeowner Portal

REFERRAL

• Ensure payment and Thank You letter sent to Purchasers once both transactions have been closed

TARION WARRANTY PROGRAM

• Completing Tarion Enrolment Forms

• Maintaining registration with Tarion

• Distributing CCP’s to site for Purchasers prior to Closing

• Ensuring ALL CCP’s are received for Closings

CLOSINGS

• Advise site super to release keys once receiving closing confirmation from Bratty & Partners

• Notify accounting department, construction and site re: closing extensions

• Distribute Closing Report to Accounting, Construction and Sales Admin. Manager/Director on a daily basis

CHANGE ORDERS/COLOUR CHARTS

• Assist Décor Manager as per assignment by Director of Administration & Décor

• Coordinate with Construction team for Purchasers’ upgrades program

• Populate software with Interactive Abode

MISCELLANOUS/HOUSEKEEPING

• Other duties as assigned

• Any odd job that may arise when required

OVERVIEW:

• This job description may change through-out the course of any given year due to changes in policies and procedures,

changes in the Tarion Warranty procedures, how we may do business as a company to better satisfy our customers, Etc.

Work experience gained:

• Administrative background in busy client driven environment

• Minimum of completing one (1) project cycle

• Proficiency in Microsoft Office Suite

• Good interpersonal skills

• Experience with Avesdo, Newstar & Interactive Abode would be an asset.

• Experience with working in Design Studio would be an asset.

• “Whatever it takes” attitude and execution.

If you feel that you would like to explore the potential of this opportunity, then I encourage you to apply privately.

Please send your resume in WORD format to: [email protected]

Apply with confidence as Harbinger Network respects your privacy and will keep your application private and confidential. While only qualified candidates will be contacted for an interview, be sure to continually check out website for other related positions as they are posted. www.harbingernetwork.ca