Program Coordinator, Clinical Placements & Hca Program

Established in 1976 the Saskatchewan Indian Institute of Technologies (SIIT) is a First Nation governed post-secondary institution. Recognized under provincial legislation, the Institute has been conferred authority to grant certificates and diplomas. SIIT welcomes over 2400 students into our urban and community programs annually as well as serving over 6000 clients through our nine Career Centres across the province. The Saskatchewan Indian Institute of Technologies is playing a significant role in Saskatchewan's economic future. You can contribute to that success while building your career.

Nature and Scope

The Program Coordinator is accountable for the coordination and administration of quality adult programs and services for First Nations Learners. This position will positively promote and create an environment that demonstrates SIIT's vision, mission, and mandate.

General Accountability

The Program Coordinator, Clinical Placements & Health Care Aide Program is responsible for coordinating and managing the Health Care Aide program within First Nation Communities and SIIT locations across Saskatchewan. The incumbent is responsible for the coordination of programs from start to finish, including administration and financial budgeting, program development, monitoring, as well as, recruitment and management of instructors and students, and completing evaluations. This position will be responsible for planning, coordinating and managing all student clinical placements and trainings for the Indigenous Practical Nursing (IPN) and Health Care Aide (HCA) programs.

Specific Accountabilities

The Program Coordinator will serve as a resource assisting communities and the Institute to develop short and long term plans for programming development that is based on current best practices, reflecting industry standards and encompasses First Nations values, traditions and practices. This position is required to seek out new program opportunities, as well as, in collaboration with the Program Head and Dean, identify the need to modify current programs and services in order to meet the needs of the learners, clients, and communities to further the education and training of clients/learners. This position will also coordinate and manage all clinical placements and trainings for IPN and HCA programs including, monitoring student outcomes and making recommendations to adjust course content to facilitate student success. This position will be required to travel to assigned program locations or other approved work sites in accordance with the duties and responsibilities of the role. This position includes the following broad range of accountabilities:

Coordination, Monitoring & Academic Administration

• Facilitate student testing as it relates to the program requirements
• Ensure the program is on schedule and course content is covered in the specified time period
• Assist Instructors, when required, to ensure students adhere to SIIT's Academic policies
• Work closely with the Registrar's office on required and applicable documentation as it relates to the learner
• Initiate and coordinate program information and applicable forms
• In collaboration with the Program Head, support HCA program curriculum review through collaboration with other Academic staff, faculty and external contractors
• Prepare and submit reports to internal and external stakeholders as required; participate in graduate follow-up surveys
• Coordinate work experience practicums and monitor student success in conjunction with instructors where applicable
• Work closely with relevant personnel and departments to ensure smooth operations, including academic calendar planning, internal and external appraisals, joint student recruitment/orientation opportunities, and joint workshop initiatives for instructors
• Identify, initiate, and support the coordination of various training programs for the Institute and Bands/Tribal Councils as requested
• Plan, implement, and evaluate the activities that attract First Nations communities to SIIT programs within the province while collaborating with various departments.
• Ensure that existing and new classrooms and office spaces are equipped with the required resources and equipment to ensure teaching and learning opportunities are maximized, as well as, ensuring the maintenance of the site in collaboration with the facilities department or community contacts where applicable
• Liaise with students, instructors, stakeholders and partners to provide explanations related to academic regulations, student records, programs and calendars while adhering to privacy legislation and SIIT policy
• Ensure the training program meets the needs of the Band/Tribal Councils and stakeholders where applicable
• Assist in the monitoring of various training programs for Bands/Tribal Councils as requested

Clinical Coordination

• Orientate clinical instructors regarding their roles in facilitating the students' experience
• Verify all clinical documents for students and faculty
• Monitor student outcomes with other nursing faculty and employers and adjust course content to facilitate student success
• Meet with students regarding clinical scheduling and monitoring of student progress within their program
• Schedule clinical visitations for all nursing faculty and attend all clinical placement meetings
• Coordinate scheduling of all required certifications for students to enter clinical placements
• Consult with students, clinical instructors, and preceptors to ensure the needs of the students are adequately met
• Collaborate with Program Head to resolve conflict in placement and clinical sites
• Utilize HSPnet for student clinical placement
• Review clinical locations and schedules of available preceptors and assigns student preceptors accordingly
• Seek student clinical and practicum placement in credible organizations that will enhance students' academic potential
• In collaboration with Program Head, monitor students' progress during the clinical placement period

Partnering & Reporting

• Develop, promote and maintain positive working relationships with Bands, Industry, Tribal Councils, FSIN, funding institutions, and other institutes and partners, in order to meet community, professional, development and educational needs
• Investigate and report on potential external relationships and opportunities including partnerships that could benefit the department
• Work collaboratively with SIIT Registrar to ensure all learners are registered and credits are accumulated as applicable
• In collaboration with the Dean and Program Head, develop contracts and budgets with outside parties for programs and services
• Assist Program Head with preparation and submission of reports to internal and external stakeholders as required
• Collaborate with Bands, Tribal Councils and other agencies while strengthening linkages between SIIT and First Nations communities

Resource Allocation

• Develop and monitor budgets for all programs as requested
• Approve and authorize invoices and expenses for payment
• Ensure sufficient resources are available to deliver the training
• Ensure resources are allocated in accordance with the financial planning and operating budget
• Authorize purchase orders pertaining to the programs
• Approve all contracts prior to the commencement of the training

People Management & Leadership

• Attend and positively contribute during staff, department, and Institute meetings
• Coach, train and develop employees to ensure growth and development of those individuals
• Foster a positive, collaborative and professional working relationship among students, coworkers and partners across the Institute
• Ensure a positive, diverse, inclusive work and learning environment
• Conduct regular reviews with direct reports; ensure adherence to SIIT policies and procedures
• Work collaboratively with administration, instructors, and students to provide support services and cultural activities for students
• Adhere to and promote academic regulations and SIIT policies and procedures
• Assist in building and leading the department through employee selection

Student Focus

• Monitor student attendance, report as required, and implement disciplinary action as per SIIT policy
• Maintain classroom, shop and laboratory discipline and, if necessary, recommend action to applicable supervisor regarding student behavior, including formal student disciplinary action
• Develop and maintain respectful relations through the use of problem solving and constructive resolution of student issues
• Build and maintain positive relationships with students
• Ensure a positive, diverse and inclusive work and learning environment for all students
• Assist in the recruitment and selection of students for programs
• Implement and monitor effective student retention strategies

Required Qualifications and Experience: Bachelor of Science in Nursing with active/practicing Registered Nurse (RN) status. RN with a Master's degree or Master's degree in progress is an asset. Member in good standing with the College of Registered Nurses of Saskatchewan. Knowledge of the role and scope of practice of the Licensed Practical Nurse is required. Minimum 5 years' clinical practice experience in medical-surgical, pediatrics/labor and delivery, and/or long term care/residential settings. Knowledge of First Nations cultures and organizations is an asset. Experience working in post-secondary education is an asset. Knowledge of First Nations cultures and organizations would be an asset. Incumbent must have a valid driver's license and reliable transportation as travel is required.

As this position is considered safety sensitive, the incumbent will be subject to testing as per SIIT's Alcohol and Substances policy.

Required Competencies: Flexible and Adaptable, Leadership Communication, Relationship Building, Results Oriented, Student Focus, Coaching and Developing Others, Initiative, Planning and Goal Setting.