Procurement Advisor - Permanent Full-Time

Home and Community Care Support Services South West is seeking a Procurement Advisor!

Opportunity Summary

Reporting to the Manager, Provider Contract Management, the Procurement Advisor is responsible for facilitating high quality client services through the effective management of the procurement cycle, RFX(Request For x) planning, negotiations, and implementation of awarded patient care contracts at Home and Community Care Support Services South West. This role is accountable for tracking and ensuring any reporting requirements outlined in patient care contracts is completed.

The Procurement Advisor is responsible for maintaining an inventory of all patient care-related contracts, and follow up with the Manager proactively to ensure contracts are extended or ended, as appropriate.

This is a permanent full time opportunity open to all regions in the South West (Owen Sound, Stratford, Woodstock, London and St. Thomas).

What will you do?

As the Procurement Advisor, you will

• Maintain effective business relationships with contracted service providers and vendors, as well as internal departments to promote quality service and resolve issues in a collaborative and efficient manner.
• Build and maintains effective working relationships with HCCSS SW staff and managers to promote collaboration and enhance the perceived value of procurement services.
• Maintain relationship with the Subject Matter Expert (SME) throughout the lifecycle of the procurement.
• Assist in the development of and reporting to external stakeholders and funder (i.e., MOH) as required.
• Responsible for the contract assignments and updates in CHRIS.
• Manage contracts, including monitoring contract compliance and overall impact on HCCSS SW budget.
• Provide education to staff regarding contract issues and practices.
• Responsible for tracking contract reporting requirements and follow up as needed.
• Maintain inventory of all patient care contracts and end dates.
• Assist, as required, in the evaluation of new programs and initiatives.
• Ensure appropriate controls, quality standards, and risk management strategies are in place for all procurement initiatives, and complies with the provincial procurement framework, BPS Directives, and internal policies and procedures.
• Assist in the development and analysis of reports for the purpose of quality improvement and performance management.
• Assumes responsibility for the maintenance of the HCCSS SW Central Repository for direct patient care legal/contractual agreements.
• Provide staff at all levels with an awareness and understanding of the procurement cycle.
• Manage direct patient care contracts including preparing contracts components to be executed or extended.
• In collaboration with the Manager, initiates discussions with potential new service providers or vendors.
• Participates on provincial committees, as required

What must you have?

• Demonstrated ability to handle confidential information with discretion and professionalism
• A designation as one of the following is required Certified Supply Chain Management Professional (CSCMP), Certified Public Procurement Buyer (CPPB) or Certified Public Procurement Officer (CPPO).
• Experience in a Health Care environment considered an asset.
• Ability to prioritize multiple and often conflicting demands.
• Greater than 2 years’ experience leading RFXand procurement processes in a public sector environment.
• Solid understanding of volume and market share management as it relates to patient care contracts.
• Excellent time management, organizational and attention to detail skills.
• University Degree or College diploma in Business Administration.

Knowledge

• Basic knowledge of HCCSS South West business strategies, objectives, priorities and programs.
• Basic understanding of the HCCSS South West’s stakeholders, as well as overall issues and priorities within the healthcare sector.
• Knowledge of Broader Public Sector Procurement Directives of Ontario an asset.
• Knowledge of health care system and the role of HCCSS SW within the system.
• Knowledge of concepts, latest issues, leading practices and procedures for procurement and contract administration management, monitoring and compliance.

Technical Skills

• Strong presentation and communication skills (verbal and written)
• Strong problem solving and decision-making skills
• Proficiency in Word, Excel, Outlook, Power Point, SharePoint, Adobe Acrobat Standard.
• Demonstrated excellent planning and organizing skills to manage a variety of contracts and processes simultaneously
• Excellent knowledge of Contract Administrative component of client data base (CHRIS)

Language

• Proficiency in French is an asset.

Who we are

Home and Community Care Support Services South West is one of 14 Home and Community Care Support Services organizations in Ontario with a focused mandate to deliver local health care services such as home and community care and long-term care home placement. These organizations were previously known as Local Health Integration Networks at a time when they also led local health care planning and funding, and those functions are now part of Ontario Health. Learn more at www.healthcareathome.ca/southwest.

Our organization is a recipient of the 2019 Canada’s Healthy Workplace Month Great Employers Award, making it a recognized organization in supporting employee health and safety.

How do I apply?

Please visit www.HealthCareAtHomeJobs.ca to submit your resume and cover letter. Application deadline is September 7th, 2023 at 1159 p.m.

We are committed to a culture that values diversity and inclusion. We welcome and encourage applications from people with disabilities, and are committed to providing accommodation as part of our hiring process. If you have special requirements, please advise Human Resources during the recruitment process.

Home and Community Care Support Services values the health and safety of its employees and is committed to the prevention of COVID-19 exposure and transmission of infection to employees, patients, caregivers, volunteers, visitors and residents. As a requirement of Home and Community Care Support Services’ Mandatory COVID-19 Vaccination Policy, all employees must be considered fully vaccinated for COVID-19.