Portfolio Delivery Lead Jobs

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Job Number: REQ6073

Location: Edmonton / Calgary- - (This is a hybrid opportunity that will be required to be in-office approx. 20% of the time)

Apply by: Sunday April 23, 2023

Paygrade: M - OTH

System Title: Delivery Lead 8

# Positions available: 1

Leader Name: Director, Portfolio Enablement

As ATB's next Portfolio Delivery Lead with People Places & Spaces (PP&S), you will report to the Director, Portfolio Enablement and uphold our portfolio level project delivery process, providing oversight and governance over complex cross-functional projects from ideation to close-out. You will bring exceptional project management and honed leadership skills to influence and rally cross-functional teams to deliver highly successful projects. You will own the development of up-front planning for new initiatives to ensure scope clarity, timelines and resourcing is in place prior to execution. You will assess impacts of projects in relation to existing spaces, systems, technology and processes and ensure all impacted stakeholders are considered prior to kick-off. You will provide high-level governance over in-flight projects within the portfolio to facilitate project milestone sessions, monitor the portfolio roadmap and capture project benefits.This is one of three new roles on our Portfolio Enablement team that is evolving to provide governance, planning and project support holistically across PP&S's Portfolio of work. We are excited for your ability to bring structure and alignment to elevate how we execute and deliver projects.

PP&S is ATB's real estate and facilities business unit and leads: real estate strategy, workplace optimization & experience, spatial design, construction, project management, leasing & subleasing management, facilities management & maintenance, asset management, facility operations, occupational health & safety, and physical security. PP&S oversees ATB's 1.5 million square feet of space and the team is deeply connected to transforming banking through ATB's client facing locations, and leading the way with corporate workplace transformation, both of which bring ATB's mandate to life and make it possible for Albertans.

Portfolio Delivery Lead Accountabilities

• Maintain a macro level view of all projects across the portfolio to monitor project dependencies, portfolio capacity and portfolio project roadmap.
• Formalize and uphold a governance model for the PP&S portfolio project delivery process including the development and continual evolution of key project gates and artifacts; may also include supporting other cross-functional governance models.
• Work to align and connect our project delivery process with enterprise standards and best practices. Develop processes, training programs and tracking standards to support delivery leads accountable for projects.
• Lead the planning phase for PP&S's most high impact and complex projects that are on our strategic blueprint (operating plan and long-term roadmap).
• Prepare, contribute to and update project documentation such as business cases, project charters, process documentation, project scopes, plans and timelines.
• Assess project health and provide surge capacity when required - this role will frequently be faced with opportunities to jump in to keep momentum of projects.
• Provide project management expertise, advice and coaching to project leads within the portfolio that are accountable for delivery of projects.
• Facilitate project milestone meetings at each gate of projects (Planning, Execution, Go-Live, Post-Implementation, Retrospective & Reporting, Close-out).
• Sheppard in-flight changes to ensure continuity across the portfolio's process architecture.
• Uphold the project benefit model, work with project leads to capture baseline, target and actuals for all major projects and connect the story and benefits back to the quarterly KPI dashboard.

Requirements

You will find success based on the following characteristics:

• You are known for your ability to manage projects in a way that enables end-user experience, upholds stakeholder relationships and rallies teams around a change management approach.
• You have strong technical knowledge and aptitude, learn new technology and systems quickly and bring a willingness to help others.
• You bring a curiosity and desire to experience change efforts in a hands-on way and a willingness to get your hands dirty to understand intricacies; at times this will lead you to spend time on-site to experience the connections between projects and how they enable physical space.
• You have a bias for action and possess the ability to develop processes from the ground up with little existing framework in place.
• You are well spoken and communicate your ideas eloquently, both verbally and written and in a graphical fashion.
• You are motivated and can see opportunities; you possess the drive and resourcefulness to locate the support required to bring an idea to fruition.
• You are a visionary, team player and leader with the ability to see opportunities and identify/support strategy with a mature understanding of politics around cross-functional decision making.
• You have the ability to think critically, see the bigger picture and connect the dots to broader strategies.
• You have the ability to network and cultivate productive working relationships with ATB business partners and external contacts.
• You are flexible, can work in an agile fashion and be adaptable in ongoing change.
• You are a high-energy, self-starter who is productive and successful working in a hybrid environment, and possess excellent time management, prioritization and organizational skills.
• You are a problem solver who can apply data to shape conversations and point to strategic directions.

As The Ideal Candidate You Possess

• Ability to become an expert in the intricacies of end-to-end processes and how they relate and interconnect, including any downstream impacts for each project/initiative.
• Experience using a range of project management tools such as Smartsheets and Jira.
• PMP and/or Business Analyst certification(s) would be an asset.
• Experience using a range of process mapping tools such as ARIS, MIRO and Lucidcharts.
• 7+ years of project management experience leading multiple projects and/or programs is required.
• Experience and desire to operate as an informal leader, with proven ability to drive results without a formal leadership role or direct reports.
• University degree in business or a related field is required.
• Experience with or desire to learn the details of real estate, construction, occupational health & safety and facility management is required.
• Extensive leadership of business and data analysis practices, tools, and techniques such as requirement gathering, business case preparation, process mapping and benefits mapping and realization.
• Experience using G-Suite would be an asset

At ATB, we know that as you develop in your career, you gain many transferable skills. If you believe your experience and qualities are a match for this position, please consider applying.

Interested? If you know one of our team members, BEFORE applying, reach out to them and ask them for a referral link to help your application stand out.

Online applications are preferred. Please let us know if you require any accommodations.

Benefits

Be great. Be you. Believe.

We are dedicated to building a workforce reflective of the diversity within our communities and creating an environment where every team member has what they need to reach their potential. We encourage candidates from all equity-seeking groups to apply.

What happens next?

Thank you for applying online. If you are shortlisted for this opportunity, you will hear from us after the posting close date regarding next steps. We might ask you to participate in a digital interview or phone interview. If you require any accommodations, please let us know.

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