Office Assistant And Data Entry Clerk

Roles and Responsibilities summary:

This position holds responsibility for day-to-day data entry tasks, invoicing tasks, data review, and a wide array of administrative duties, including assisting with ISO 9001:2015 compliance and reporting. The role is essential to the daily operation and smooth running of the company.

Duties and responsibilities include but are not limited to:

• Facilities support and coordination with building management for the office
• Greet clients, filing physical and digital files, preparing coffee
• Assist with receivables collections
• Preparing mailings, labels, and associated document related tasks
• Assist with ISO 9001:2015 documenting non-conformities and corrective actions
• Keeping the break room and conference room tidy, organized, and ready for use
• Other office administrative and accounting-related duties, as required
• Entering supplier invoices (payables) into the ERP system. (Spire)
• Assisting in organizing/scheduling/coordinating meetings and social events
• Communicate with vendors and clients on billing matters upon request
• Review and sending of customer invoices on a daily basis
• Prepare and process purchase orders upon request
• Communicate with vendors regarding order status

Skills, Experience, and other requirements:

• Solid understanding of Windows PC’s, proficient and resourceful using various software, fast/accurate typing.
• Excellent verbal and written communication skills in French and English are required
• Ability to maintain confidentiality
• Proficiency in MS Office suite, Word, Excel, Outlook. (Ability to modify word documents and PDF’s. Ability to create very basic excel formulas)
• Experience with ISO quality management systems an asset
• High attention to detail and good organizational skills
• Degree, diploma, and/or at least 2 years of equivalent or relevant working experience
• Able to manage priorities and multitask
• Knowledge of Spire/Business Vision or similar accounting software an asset
• Ability to maintain a positive attitude and work in a team-oriented manner

Schedule:

• Monday to Friday(weekends off)
• 8:30am to 1:30pm (5 hours/day, total of 25 hours/week)
• Part-Time, Temporary position
• Work from home not available, in office presence is a requirement of the job.

Job Type: Part-time

Part-time hours: 25 per week

Salary: $18.00-$21.00 per hour

Benefits:

• Vision care
• Dental care
• Company pension
• Casual dress
• Extended health care
• On-site parking

Schedule:

• Monday to Friday

Work Location: In person