Interior Design Project Coordinator

Who We Are
BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia. Further information is available at www.bgis.com
Summary
The Workplace Advisory Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to Workplace Modernization projects and services for BGIS’ clients. The Workplace Advisory Coordinator will support Senior Workplace Strategists and other team members by providing coordination, scheduling, communication, record management and project administrative tasks.
Key Duties & Responsibilities
Project Administration Support
Supports day-to-day operations for Workplace Solutions services by performing administrative tasks for team. Including:

• Assists with planning events, including booking locations, and distributing information.
• Arranges travel, hotel, and car reservations and prepares travel.
• Liaises with property manager to book site visits and commissionaires to coordinate security escorts.
• Documents status of activities against project schedules.
• Generates and compiles project data into reports and excel documents.
• Provides administrative support in the development of project deliverables for specific projects and assignments.
• Prepares, assembles and distributes presentations, reports, project communications and other types of documents.
• Coordinates meetings; schedule, prepares logistics, prepare preliminary agendas, attend and document project meetings, focus groups & training sessions. Synthesize & report back on each event.
• Gathers, extracts, consolidates and/or summarizes information into reports.
• Coordinates permits and access for site activities.
• Coordinates with vendor and third-party service providers.

Client Relationship

• Communication –effective communication and influencing skills.
• Develops and maintains customer-focused relationships with all stakeholders.
• Uses good judgment when communicating with client and vendors.
• Develops and maintains internal BGIS relationships with all services lines.

Quality Assurance

• Files and maintains documentation online using Microsoft File Explorer and Teams.
• Ensures appropriate document control and compliance through filing, composing, and editing documents and reports.

Knowledge & Skills

• Ability to collaborate and communicate priorities and requirements within a team.
• One (1) to Three (3) years’ experience in corporate workplace experience, and or project delivery services including but not limited to interior design, project management, corporate real estate.)
• Exceptional administrative, coordination and organizational skills. (Continuous improvement mindset)
• Excellent attention to detail. (Ability to work independently and with limited supervision)
• University or College Degree.
• Service driven with ability to anticipate client needs.
• Proficient in MS Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, MS Project, adept in learning new technologies.
• Strong analytical skills.
• Excellent verbal and written communication skills.
• Education and certification in one or more of the following areas: Interior Design, Change Management, Project Management, Facilities Management or related fields. Ability to manage multiple priorities and diverse tasks.
• Able to meet requirements for Federal Security Clearance.

Licenses and/or Professional Accreditation

• None Required.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!
BGIS is an equal opportunity employer and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.
BGIS est un employeur qui respecte l'égalité des chances et nous vous invitons à postuler pour un poste chez nous ! Si vous avez besoin d'un accommodement pendant le processus de recrutement, veuillez nous contacter à askHR. En cas de demande d'accommodement, nous discuterons avec le candidat en question et fournirons, ou ferons en sorte de fournir, un accommodement approprié d'une manière qui tiendra compte des besoins d'accessibilité du candidat en fonction de son handicap.