Facility Administrator Jobs

Title: Facility Administrator

Duration: 12 Months

Location: Edmonton, AB

Minimum Pay Rate: CAD 34.40/hr (may vary depending on experience)

Description:

Role

• Maintenance in common areas is an important, as well as implementing processes such as regular audits of the standards for furniture, repairs and maintenance.
• The Client Workplace Services internal maintenance position is delivers safe efficient service to internal clients in the Edmonton buildings.
• Performs furniture and maintenance to control costs and reliance on external service providers.
• The maintenance person must be familiar with REWS space standards, furniture and safety.
• Has a professional approach with the Client team, this position is an extension of the WPS team.
• The maintenance person should be familiar with Teknion, Ergocentric, Herman Miller and Knoll products.
• The maintenance person insures requests are being handled appropriately without needing to double check work being done, and/or being done correctly.
• Uses provided maintenance checklists and schedules preventative maintenance to reduce service calls.

Duties

These are support roles for all of the client locations within Edmonton and the surrounding areas to perform the following duties:

1. Conduct weekly moves within Client Centre offices and coordinate moves to and from Manulife Place, Emerald Hills and the South Edmonton office.

• South Edmonton Office- Submit tickets through building request system, fixes chairs and consoles.
• Pre – move audit using a checklist.
• Post- move audit of spaces.
• Name tags to be interofficed to admin when required.
• Moves- Provide bins for packing, moves chair, nametag and picks up bins after the move is complete

2. Completes checklists for off boards via Service Now tickets.

• Contacting requester via email for items left behind.
• Arrange for cleaning of space through the building cleaners.
• Check space for furniture keys, hangers, chair.

3. Completes checklists for onboards via Service Now tickets

• Check space for chair, hangers, furniture keys.
• Arrange for cleaning of space through the building cleaners

4. Install DIRTT accessories (paper rail, picture hangers, coat hangers), hang personal framed items, swap DIRTT panels for whiteboards (WPS approval) as per Service Now.

5. Initial assessment of any Repair and Maintenance with regards to office space

• Repairing flooring, replacing bulbs in desks and special lighting on floors, adjusting doors and handles, faucets or calling in the vendor to make the repair or replacement is done
• Maintain and order misc equipment and supplies as required
• Repairing and painting walls in all areas as needed
• Includes doors, furniture, fixtures, equipment appliances, lights, etc.

6. New floor setups - Installing signage, first aid kits, AED's and other tasks as per new floor checklist

7. Monthly Fire extinguisher checks in all client space and coordinate yearly inspections with vendor.

8. Assistance with end of lease or construction of a floor in preparation as per checklist

9. Reconfiguring offices as per standard options (breakout to office (as approved by REWS, and office desk orientation flip)

10. Moving small appliances (microwave, toaster, kettle), 3 high cabinets and light weight furniture between buildings as required. If not possible coordinate with move vendor.

11. Delivering and ordering replacement keys from the mailroom.

12. Deploying ergonomic furniture as requested. Delivery of chairs, and modifications (monitor arms, install sit stand desks/removal of furniture) based on ergonomic reports.

13. Switching out key barrels on cabinet locks when required.

14. Assisting the mail room, print shop and central records as necessary for large tasks that require additional resources.

15. Assisting with volunteer activities (setting up tables and chairs for lobby events).

16. Service Now ticket management- Responding to tickets within 24 hours ( with notes in the tickets, closing and transferring ticket as required).

17. Archibus Space tool -Updating Archibus with chair requirements, office configurations, ergo items, keyboard tray, CPU holder, lamp, fan.

18. Performs monthly and quarterly preventative Maintenance as scheduled in Archibus Building Maintenance

19. Picks up, order supplies as needed with company credit card (paint, filters, Amazon, G&T, etc)

20. Maintain parkade storage and paper storage rooms within client Centre. Items should be inventoried, and inventory list maintained as supplies added or removed.

21. Escort Vendors as required (Book loading dock through Hines & Manulife Place, Vendor must be checked in WPS records that they are security cleared if accessing the space unattended) Obtain approval for restricted space.

22. Contacting Vendors as needed for chair cleaning, submitting building maintenance requests (Manulife Place and client Centre)

23. South Edmonton Office (SEO)- action tickets as submitted weekly/bi-weekly through Service Now (fix chairs, install whiteboard/corkboards, chair organization, other items as required)

24. Emerald Hills- action tickets as submitted for this location

25. Other duties as assigned.

Hours of Work

An eight hour day is with a 30 minute unpaid break. Subject to approval, the hours are 7:30am to 4:00 pm. Variations to schedule may be required (move of large items/chairs to parkade storage before 7am)

Overtime Hours

Any work performed outside of regular business hours must be pre-approved. You may be required to come in afterhours or on weekends to complete tasks that are not ideal during regular work hours (i.e. painting/sanding in areas that could be considered unsafe, etc.) If workload is not able to be completed within a reasonable amount of time during work hours, working late may be required to catch up on tasks.

Hourly Wage

Wage reviews will be discussed at the time of contract renewal on an annual basis.

Vacation

2 weeks’ notice must be given to coordinate back up coverage. Vacation must be pre-approved and is unpaid.

Items provided by Client

• The following items are provided by client e at no charge to maintenance personnel during their course of employment and are to be returned and will be suspended should the contract expire or be terminated.
• Reimbursement for purchases pertaining to client requirements (i.e. ceiling tiles, batteries, coat hooks, double-sided tape, paint, etc.)
• Storage space for tools and equipment
• Workstation with a chair, laptop, monitors, keyboard, and mouse.
• Access cards to all areas required