Data Entry Clerk (Archival)

Job Title: Data Entry Clerk IV

Location: 200 Bloor Street East, Toronto, Ontario

Work schedule hours are 9:00 a.m. to 5:00 p.m. eastern standard time with some flexibility.

Please state on the candidate's resume where they reside and that they are able to work in office 5 days a week, no exceptions.

Hi vendors, please be aware that the hiring manager has had success with candidates from the University of Toronto, University of British Columbia, the University of Ottawa, Western University and McGill University.

Client Corporate Archives seeks organized, self-motivated, and focused emerging archivists to fill 2 positions for a four-month contract role with possibility of extension. The successful candidates will contribute to the ongoing management of client permanent and historic records with particular focus on arrangement, description, and appraisal. Projects will include preparing inventories of varied archival materials and re-housing. These responsibilities will help the archives to provide efficient and accurate access to our holdings for our internal clients.

The successful candidates will join the Corporate Archives team of two experienced archivists.

You will:

• Maintain progress/project documentation in collaboration with other team members.
• Assist with other projects as opportunities arise.
• Distinguish permanent records from those with shorter retentions as well as transitory materials.
• Ensure that records are handled, labeled, and stored appropriately.
• Rehouse records and perform routine preservation work as needed.
• Become familiar with client record classifications and retentions, especially permanent classes.
• Brainstorm with other team members to choose the best course of action when multiple possibilities exist.
• Prepare accurate, detailed data entry inventories of bodies of records Great attention to detail is required for this position.

Qualifications and skills:

• Skills, with the ability to interpret complex industry issues.
• Familiarity with Excel and with project management concepts would be an asset.
• Results oriented with ability to balance multiple priorities and projects.
• Graduate of a postsecondary program with a focus on archival studies.
• Experience with collections management software (particularly ArchivEra) would be an asset.
• Knowledge of general archival practices and principle.
• This role requires the ability to lift boxes weighing up to 50 lbs and the ability to go up and down steps/stairs.