Administrative Asst Jobs

(#23-02065)
We want you to join our customer centric team whose passion it is to Empower Digital workplaces!
At Ricoh, we aren’t satisfied with keeping pace with today’s complex work environments, we are setting the pace. We are reimagining the workplace.
Our high-performance workplace is powered by a team that thrives. We offer a friendly culture with a focus on wellbeing and work life balance. Flexible work options, a time off purchase program, great physical and mental health benefits, employee discount and recognition programs are only some of the advantages of working at Ricoh.
We are a family that promotes positive manager relationships and on-going learning & development that nurtures professional growth and career advancement.
Discover what you are capable of in an environment where your growth is supported, and your success is celebrated.
The Administrative Assistant is responsible for providing exceptional support and service related to clerical and administrative duties through all mediums including correspondence, meetings, company activities, manuals, and newsletters etc.
Responsibilities

• Uses and coordinates maintenance for local office equipment;
• Other duties as assigned by manager.
• Use of customer equipment in accordance of their corporate specifications;
• Maintains department logs, reports, and/or data entry for functional databases;
• Builds professional relationships with customers and other teams;
• Creates and maintains departmental filing system;
• Coordinates logistics for meetings, net meetings and conference calls: location, communications, resources, etc.;
• May provide reception coverage or assist with reception coverage, as required;
• May coordinate with Finance for resolution of budget variances and/or expense application;
• Updates calendars;
• Cross-trains and learns other responsibilities within the team and provides assistance as needed;
• Creates proofs, revises and edits written material as required;
• Answers telephone lines promptly and professionally;
• Handles internal and external correspondence in a professional and timely manner;

Education & Experience

• Minimum of 2 years related experience
• Post-Secondary Education or equivalent

Skills

• Ability to lift to up to 50lbs. as required
• Intermediate knowledge of Microsoft Office applications with an emphasis on Excel
• Superb communication skills both verbal and written
• Ability to sit for extended periods of time
• Excellent problem-solving skills and ability to think outside the box
• Strong self-motivation to drive results
• Ability to rotate between physical activity and deskbound activity
• First rate interpersonal skills
• Prioritization and time management skills

Ricoh is an information management and digital services company connecting technology, processes, and people in progressive business around the world. Ricoh is a recognized leader in document workflow, process automation, digital transformation, and security. Every day our 90,000+ global employees work with big and small companies' optimizing their end-to-end business solutions.