Branch Administrative Assistant And Operations Agent Jobs

Complete administrative tasks to help the Management team, boardroom scheduling, catering and support the branch operations team on a daily basis

A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable

Answering telephone, taking messages and answering routine questions.

Maintaining master copies of organizational policy and procedure manuals and keeping them up-to-date.

Responsible for greeting and receiving clients, guests and staff in a professional and courteous manner.

Preparing and forwarding communication to branch staff as required.

Attention to detail, communication skills in both official languages, reliable and time management

Participate in the company’s safety management system

Knowledge of MS Office Suite

37.5 hours Monday to Friday

Salary between $21-$22 paid weekly

Integrate a human company that cares about the well-being of its employees

Experience working with AccèsCité software is considered an asset.

Provide clients with information about current by-laws, at the counter, by telephone or by e-mail;

Handle incoming requests for permits applications and complaints by opening files using AccesCité Territoire software;

Carry out research, and examine available plans, in response to requests for information;

Compile necessary documents for new permit applications, depending on the nature of the request; and

Perform any other related task.

Complete the data entry into ISN case management system

Assist management with assignment of files, ensuring investigations are scheduled based on location, investigator availability, and skill set

Provide direct administrative and office management support to ISN Maskwa

Prepare and issue invoices to clients - if specified, send the invoice to management for approval

Conduct financial data entry (hours, expenses, invoices, etc.)

Ensure expenses and invoices for various matters are tracked and processed by Finance for payment

Meticulous attention to detail and excellent time management skills

Ensure compliance and internal control requirements are met.

Exceptional written and verbal communication skills

Knowledge of RBC Dominion Securities’ systems and procedures, an asset

Experience in the securities industry is an asset

A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable