Administrative Research Assistant Jobs

Education and Experience OR Required Qualifications, Skills & Abilities:

· Previous experience supporting the management activities of a fast-paced, dynamic, and demanding department.

Coordinate and manage complex scheduling requirements for R&I departmental meetings.

Presentation management where necessary (i.e., coordination of slide compilation)

Expense and Professional Development Management:

· Minimum 3-5 years supporting senior level management.

Conduct digital/online research to support program requirements and inquiries (both internal and external)

Excel data entry, data sorting and report running as well as physical file scanning and storage

Must have very strong experience with the Microsoft Office Suite and in particular Excel

Strong attention to detail and experience with digital/online research.

Basic and foundational knowledge of date reporting tools such as Microsoft BI

Experience supporting large programs with Government/External Funding Partner reporting requires

Bachelor’s degree education in business/accounting or Diploma in Business Administration/Accounting and 2 years of experience

Experience with research finances considered an asset

Maintain a documented system of finance filing and accounting records for INSIS activities

Provide consistent and accurate reporting to the INSIS Program Manager on an ongoing basis

Computer proficiency using MS Office Applications (Excel, Word, Outlook, Access, PowerPoint) and Google applications; good computing and database skills

Skills with U of A applications are preferred (PeopleSoft, Google, SupplyNet, Bear Tracks, Zoom, Microsoft Office etc.)

Excellent organizational, time management, communication (written and oral), and interpersonal skills.

Formal training and demonstrated advanced working knowledge and experience with Microsoft Word, including use of merge/sort, columns/ tables, and graphics functions.

Formal training and demonstrated advanced working knowledge and experience with PowerPoint, Excel, and Adobe Acrobat Pro.

Minimum of a high school diploma; administrative or HR diploma/certificate or related post­ secondary education is strongly preferred.

Three years of administrative experience in an academic/research setting.

Experience or training in graphic design.

Lead for confidential projects, managed and coordinated as needed for the Director of Research Administration and Vice-President Research

Develops SOPs related to Research Administration processes, including data archiving, administrative responsibilities of administrators, administrative responsibilities of investigators, research staff, etc.

Processes Time Entry Adjustments as needed for Manager approval, as required

Manage day-to-day project deliverables, notes, agendas, prompts to others, independent follow-ups, etc.

Demonstrated proficient computer skills in word processing, spreadsheets and database systems i.e. Access, Excel, PowerPoint, Word;

Demonstrated excellence in effective communication and interpersonal skills within a professional environment;

International Association of Administrative Professionals (IAAP) certification is an asset

Excellent communication, interpersonal, prioritizing and organizational skills

Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information

Post-Secondary diploma in a recognized office administration, business administration or secretarial program required

Undergraduate degree is an asset

Competencies in other languages an asset, French preferred

• Basic platform management (incl: adding dates to Bandsintown, Songkick, etc.)

• Adequate knowledge of Word, Excel, etc. with ability to learn new skills

• Assist with communication with artists, managers, etc.

• Related work experience in arts marketing or arts business administration

• Knowledge of the performing arts and music industry

• Savvy communications and research skills

Bachelor’s degree or College Diploma or equivalent experience

Previous experience with Government travel claims is an asset

Collating and filing historical records

Assisting with the preparation of Travel applications prior to travel

Assisting in producing travel claims post travel

Developing and processing research related travel documents and materials

Knowledge of and experience working in continuing care settings

Performs word processing and relevant data entry for the program

Experience as an administrative assistant or equivalent work experience

Demonstrated skills in data visualization & presentation, and reporting (i.e. Excel, PowerPoint)

Excellent spelling, grammar, editing, and proofreading skills

Demonstrated knowledge of medical terminology and healthcare settings