Transportation Data Entry Clerk

A Day in the Life

As a Transportation Data Entry Clerk, you will provide support for a 3PL provider specializing in action sports/outdoor. You’ll be working with products from awesome clients that are heavily involved in the active lifestyle. This individual should be motivated, proactive and a master of details who can also understand the bigger picture. The candidate should have a stron attention to detail and be able to multi-task and meet deadlines. The Transportation Data Entry Clerk performs any functions related to Freight Reconciliation, Credit filing and entry, Invoice report generation, claims, and provides support to the Transportation Supervisor

All About You:

What You’ll Bring to the Role:

• Require strong time management and organization skills.
• Knowledge of WMS system is preferable or other type of Warehouse Management system.
• Excellent MS Excel, Word and Outlook skills
• Strong verbal and written communication required and inter-personal skills a must
• Ability to effectively interact with all levels internally and externally.
• Ability to multitask and work efficiently to meet company deadlines.

The Must Haves:

• 6+ months experience in an office environment entering data
• Must have physical ability to carry out essential job functions, including but not limited to, the ability to lift and carry up to 50 lbs., walking and standing for extended periods, climbing ladders/stairs, and tolerating conditions such as dust, dirt, noise, odors, heat, cold, etc.

Things You Will be Doing:

• Audits invoices and approves for payment.
• Receives invoices for all carriers/couriers.
• Ensures proper client billing.
• Reviews discrepancies and files disputed charges with carriers/couriers.
• Performs Invoice Reconciliation

• Sorts and prepares all documents for data entry.
• Maintains records relating to the movement of inbound and outbound shipments.
• Assists with data entry
• Locates and corrects any data entry errors.
• Accurately enters all documents, ensuring they are complete and ready for processing in Aspire.

• Logs express envelopes to spreadsheets daily.
• Posts check information to the WMS.
• Assists and provides coverage for COD processes.
• Sorts and scans checks to appropriate Client folder.
• Assists and provides coverage for the cheque tracking function.
• Sorts actual checks alphabetically for each Client and places in the Client envelope.
• Attaches scanned checks to payment detail in WMS.
• Forwards checks once a week (or as needed) to the Client(s).

• Assists with administrative duties.
• Staff benefits plan – chose the benefits that are right for you!
• Flexible and fun work environment – work hard and play hard!
• RRSP Match
• Performs other related duties as needed.
• Staff purchase program – wear the brands you love!
• Internal opportunities – we believe in growing our own!
• This position is required to exchange information with other employees of the organization and possibly external contacts.