Support Specialist, Research Ethics

Position Details

Position Information

Position Title Support Specialist, Research Ethics

Department/Unit Research Services

Location Halifax, Nova Scotia, Canada

Posting Number S170-23

Employee Group NSGEU Local 77

Position Type Regular, On-Going

Duration of Contract (if applicable)

Employment Type Full Time

Full-time Equivalency (FTE) 1

Salary $25.08 - $31.80 per hour ($42,378 - $53,750 per annum, 32.5 hours per week).

Classification C6

Provisional Statement

This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.

About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

Dalhousie University, under the leadership of the Vice-President Research & Innovation, administers over $200M annually in research funding. As part of the Office of Research Services ( ORS ) and reporting to the Manager, Research Ethics, the Support Specilaist provides highly focused and confidential support to the Research Ethics unit. The Specialist contributes to the advancement of ORS strategic objectives by providing independent review and analysis of a high-volume of confidential documentation managed by the Research Ethics unit, directing the coordination and flow of documentation to facilitate efficient decision-making, providing accurate and timely guidance to researchers on ethics submission requirements, procedural issues, and deadlines, and serving as a first point of contact for inquiries to the Research Ethics unit.

Key Responsibilities

• Review, interpret, and process incoming documentation, ensure administrative completeness of such documents, and provide preliminary assessment and feedback to researchers, Managers or Director, and Board members on such documentation as required.
• Coordinate the review of all research ethics applications, ensuring established processes are followed and deadlines are met.
• Act as the first point of contact for the Research Ethics unit and provide specialized guidance and assistance to researchers (including student, staff, faculty, and external researchers) and the research community on ethics requirements, processes, timelines, resources, and documents.
• Manage online hub (Brightspace) of all training, applications, and meeting materials for REB members and provide user support on Brightspace system including technical support and understanding workflow. Prepare and deliver orientation to new Board members.
• Provide administrative and operational support for the Research Ethics unit and oversee internal document review system ( ROMEO ); direct related workflow for all staff.
• Provide high level administrative and operational support to the Social Sciences & Humanities and Health Sciences Research Ethics Boards ( REB ), including coordinating Board meetings, accurate and timely preparation and circulation of documents required to inform decision-making, providing technical support, and following through on action items.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.

Required Qualifications

• Demonstrated attention to detail and exceptional organizational skills.
• Proficiency in MS Office Suite.
• Demonstrated ability to work under minimal supervision while prioritizing a workload with multiple concurrent demands.
• Excellent written and oral communication skills.
• College diploma with a minimum three to five years’ related work experience (or an equivalent combination of training and experience).

Assets

• Experience in a research or research ethics environment.
• Experience with relational databases.
• Previous work experience in a university environment.
• University undergraduate degree.

Job Competencies

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Bargaining unit employees ( NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQ+ communities, and all candidates who would contribute to the diversity of our community. For more information, please visit www.dal.ca/hiringfordiversity .

Posting Detail Information

Number of Vacancies 1

Open Date 05/02/2023

Close Date 05/23/2023

Open Until Filled No

Special Instructions to Applicant

Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/13365