Subcontracts Specialist Jobs

The Subcontracts Specialist is part of a team focused on the management of subcontracts to support new vessel construction. The role is focused on the subcontracting activities leading up to award which includes the management of the entire bid process, proposal analysis, the formation of the subcontract and all the activities associated with the post award administration of the subcontracts. The scope of the role includes serving as the primary point of contact for the sourcing of Vendor Furnished Information as required for the execution of one or more projects. The role requires the coordination of negotiations of standard subcontract business terms and conditions, ongoing administration of subcontract elements including milestones, deliverables, issues, action items and payments.
What You'll Do
Bid Process Management:

• Preparing and issuing the Subcontracts for execution.
• Managing the prequalification and selection of bidders.
• Preparing and issuing Request for Proposal documents by preparing the commercial content and obtaining the technical content.
• Coordinating technical evaluations and conducting commercial evaluations, coordinating negotiations and managing recommendation for award.
• Issuing letters of regret to unsuccessful suppliers.
• Conducting bid opening ceremonies and managing bid clarification meetings.
• Meeting scheduled milestones from the RFP thru Award.
• Supervising and maintaining the integrity of the bid process; coordinating questions and answers and issue relevant addendums if required.
• Preparing and issuing Recommendation to Proceed and seek approval.
• Reviewing subcontract terms and conditions and considering and recommending special terms and conditions as required.

Subcontract Management

• Performing subcontract close-out.
• Maintaining various registers and as per project specific instructions.
• Managing and controlling changes relating to cost and schedule.
• Monitoring and reporting on supplier’s progress and conduct progress meetings.
• Administrating contracts in accordance with general requirements of contractual terms and conditions.
• Developing, processing and implementing contractual documents and change orders in a timely manner.
• Expediting deliverables to ensure on time receipt of deliverables (Data and Equipment).
• Ensuring deliverables and inputs from all stakeholders.
• Administering supplier claims.
• Approving milestone payments, ensuring that contract deliverables and payment milestones have been achieved and approved prior to payment.
• Managing performance of suppliers.

What You'll Bring

• Strong negotiation skills.
• A diploma or bachelor’s degree in Engineering, Business, Science, Finance or Law.
• Experience in a project environment on capital projects.
• Proven ability to administer large packages with a medium complexity including the ability to incorporate the specifications into request for proposal packages, to lead the bid evaluation and selection, coordinate negotiation, and execute subcontracts.
• Professional certification or training through an accredited procurement society such as the Purchasing Management Association of Canada (PMAC) or New Supply Chain
• Strong customer service and diplomacy skills.
• Extensive knowledge and experience with materials management, expediting, quality surveillance and logistics.
• Extensive administrative skills and experience in tracking subcontractor contract milestones, deliverables, issues, action items and payments.
• Advanced procurement skills and ability to effectively administer at least ten (10) subcontracts following award, including the negotiation of change orders, minimizing exposure to claims and pro-actively mitigating risks
• Ability to work effectively with limited direction and function as a key team member.
• Excellent oral and written communication and presentation skills.
• Track record of making sound business judgment and decision-making skills in a manner consistent with the essential job functions.
• Demonstrated ability to multi-task, prioritize work and to problem solve in an inclusive manner with internal colleagues and external parties.
• Proven track record and considerable experience in the establishment, ongoing management and maintenance of multi-million-dollar subcontracts
• Proficient in Microsoft Office suite (Word/Excel/PowerPoint).
• Management Professional (SCMP), The Logistics Institute (P. Log.), American Purchasing Society or The Association for Operations Management (APICS) CPIM program is desirable.
• A minimum of 6 years’ experience in procurement or contract administration, preferably in the shipbuilding industry.
• Excellent understanding of procurement processes and corporate governance principles.
• Strong interpersonal skills and ability to work in a team environment.

Seaspan is committed to Employment Equity, supports diversity in the workplace, and encourages applications from all qualified individuals including, women, members of visible minorities, Indigenous persons, and persons with disabilities. Furthermore, we are committed to providing an inclusive and accessible environment. If you require reasonable accommodation during the recruitment process, please let us know, and we will work with you to support your request.