Senior Clerk, Home Health/Home Support

We invite you to apply today and find out why more than 95% of new employees recommend Fraser Health to their friends as an exceptional place to work. A 2022 BC Top Employer, we value diversity in the work force and seek to maintain an environment of Respect, Caring & Trust.

Are you looking to bring your extensive administrative expertise to a team dedicated in service excellence? If you have answered “yes”, then we want you to continue reading! We are currently seeking a Casual Senior Clerk to join our Home Support Services Team in the Fraser South Region located in White Rock, B.C. We are looking for a committed and personable individual with an eye for detail who is able to juggle numerous tasks in a busy environment and conduct business in a professional manner. You like helping people and you display excellent communication skills while carrying a high level of integrity, discretion, and confidentiality.

Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish and Nlaka’pamux Nations. Our team of 43,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care.

Effective October 26th 2021, all new hires to Fraser Health will need to have full COVID 19 vaccination (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and individual medical exemptions must be approved by the Provincial Health Officer.

Curious to learn what it’s like to work here? Like us on Facebook (@fraserhealthcareers), follow us on Twitter & Instagram (@FHCareer), or connect with us on LinkedIn (fraserhealthcareers) for first-hand employee insights.

Detailed Overview

Provides administrative support at the work site, organizes the assignment of clerical workload, ensures a smooth administrative workflow, co-ordinates timekeeping and payroll, maintains office and program supplies, expedites purchasing or material requisitions, and assists with clerical staff skills development.

Responsibilities

• Ensuring staff is aware of building security, WHMIS, WCB regulations, fire drill and Occupational Health and Safety issues.
• Collecting travel vouchers, verifying for accuracy and arranging for expenditure approval, prior to forwarding them to accounts payable for processing.
• Maintaining work schedule, attendance, overtime, and leave management records.
• Assisting with equipment, furniture and materials inventory, schedule of maintenance and audit.
• Inputting payroll and benefits data into automated or manual payroll system and reconciling any discrepancies.
• Supervising clerical tasks and reception service to maintain an efficient administration operation at the program site.
• Distribute pay stub / statement, T4 slips, superannuation statement and other related reports to employees.
• Maintaining and monitoring petty cash accounts for the assigned program site.
• Assisting with performance review of administrative support staff.
• Monitoring the use and dissemination of building keys and orientation to security alarm system.
• Ensuring adequate office inventories and program supplies are maintained in the most cost-effective manner.
• Ensuring staff have ready access to circulated notices, letters, memos, policy and procedure binders, and keeping the latter current as directed.
• Performing other related duties or undertaking special projects as required.
• Participating on assigned committees and taking minutes at meetings as requested.
• Providing clerical backup such as typing, word processing and stenographing, including documents of a confidential nature.
• Mentoring administrative support staff as delegated and assisting with skills development.
• Compiling, collating and abstracting statistical data or reports as requested.
• Organizing the storage, tracking, transferring and retrieval of client files.

Qualifications

Education and Experience

• Five (5) years related experience.
• Grade 12 or equivalent.
• Valid driver's license and able to provide own transportation.

Skills And Abilities

• Ability to follow directions or instructions.
• Good organizational and problem-solving skills.
• Current knowledge of best office practices.
• Comprehensive knowledge of computerized word-processing and spreadsheets.
• Ability to type 50 wpm.
• Effective verbal and written communication skills.
• Strong interpersonal skills and able to deal with the public.
• Physical ability to perform the duties of the position.
• Ability to work in a team environment.

Salary range

The salary range for this position is CAD $27.13/Hr. - $29.64/Hr. / hour