Program Coordinator, Supply Chain Process Management

Please Note this role will work in a hybrid environment. The successful candidate will be working in one of our office locations in Canada with a mixture of on and off-site work based on the parameters for our operations to meet the needs of our donors, our staff and our communities. Currently, employees are expected to have an in-person presence for at least 40% of their work time. This requirement is subject to change, based on operational needs.

Job category: Supply chain and logistics

Job posting ID: 4669

Employment status: Regular full-time

Classification: PTS/MGT/IT B

Salary/Rate of pay: $55,000.00 to $64,000.00

Application deadline: 2023-07-06

Do you currently work for Canadian Blood Services? All employees must apply via the internal career page .

Together, we can make all the difference in the lives of others.

Be part of a dynamic, collaborative and caring organization committed to saving and improving lives. Thousands of patients depend on us every day for reliable access to safe blood, plasma, stem cells and organs and tissues.

If you are looking for a rewarding experience with a values and mission-driven team, join Canada’s Lifeline and make a meaningful difference.

We acknowledge that the work of Canadian Blood Services spans many Territories and Treaty areas across the country, and we are grateful for the Traditional Knowledge Keepers and Elders who have guided us in this important work. We recognize the land and waters that have inspired our work and offer gratitude to those Indigenous peoples on whose territory we work, live and play.

About The Role

Canadian Blood Services is looking for a Regular Full-time Program Coordinator, Supply Chain Process Management (SCPM) to join our dynamic Supply Chain Process Management Team. The work of Program Coordinator is integral to Canadian Blood Services’ role as Canada’s Lifeline.

In the role of Program Coordinator, SCPM, you will support our supply chain initiatives portfolio and operational activities by using your technical expertise to provide high quality and cost-effective initiative coordination. Utilizing your organization and time-management skills your will compile and track monthly progress of our portfolio and using your knowledge and attention to detail you will ensure conformance to divisional governance documents.

As a Program Coordinator, SCPM you will use your knowledge and experience to support the development, execution, and continuous improvement of the integrated supply chain portfolio management process by contributing further to the development and refinement of policies, processes, procedures guidelines, tools, reports and templates.

In the Role of Program Coordinator, SCPM you will support the Supply Chain Leadership Team in various activities requiring you to plan and contribute to the operation of the supply chain process management team. The role of Program Coordinator reports to the Associate Director, Supply Chain Process Management.

Key Responsibilities Include:

• Coordinates and communicates with a variety of stakeholders (Directors, Associate Directors, Managers and Process Development Specialists) on project status reporting, initiative set-up information, etc.
• Collects and complies information on supply chain initiatives and operational activities into a report for broad distribution within the organization, including EMT (Executive Management Team) members, EPMO (Enterprise Project Management Office), Supply Chain Leadership Teams, for use in managing their operations, including resources requirements and training.
• Collaborates with SCPM (Supply Chain Project Management) leadership team in establishing processes, developing business rules, guidance, and templates to manage all Integrated Supply Chain Initiatives including tracking issues, decisions, scope, risks, status reports and deliverables.
• Builds and maintains effective relationships with key project stakeholders through clear and timely communication, presentations, and use of reporting tools.
• Identifies opportunities for improvements, ensuring all tools and templates are up-to-date and aligned with the process.
• Ensures monthly dashboard is published accurately and within established timelines, developing and maintaining the dashboard, portfolio management tools and/or databases and other systems for record keeping, project tracking and reporting to meet portfolio requirements.
• Performs other duties as required.
• Working closely with EPMO colleagues to review initiative/project entries for data accuracy, consistency and adherence to organization methodology, standards and corporate governance guidelines.
• Coordinates SCPM leadership meetings, including scheduling and event logistics (venue selection, booking arrangements, travel arrangements, organizing activities, meals and preparing agendas)
• Assists with the on-barding of new team members.
• Responsible for maintaining accurate records and files and ensuring the distribution of these documents to the work unit.

Education, Experience, Training and/or Certification(s):

• Experience in developing reports, reviews, portfolio and project level dashboards.
• An equivalent combination of education and experience may be considered.
• Successful completion of post-secondary education in a relevant discipline from a recognized academic institution is required.
• Excellent knowledge of portfolio management lifecycle, defined process requirements, activities and tools.

Demonstrated Knowledge, Skills, and Abilities:

• Excellent time management, planning, organization, and problem-solving skills, with the ability to multi-task and prioritize.
• Strong interpersonal skills and a keen team player.
• Strong communication skills including written and oral presentations with great attention to detail.
• Desire to enhance knowledge and skills.
• Proficiency with MSPO (Microsoft Project Office) and Power BI reporting
• Self-directed, motivated worker who thrives in a fast-paced dynamic, chaining environment.
• Proficiency with Microsoft Office suite and tools

Benefits:

• Employee discounts, wellness programs and much more!
• Defined Benefits Pension Plan
• Competitive base salary
• Comprehensive group health, dental and vision benefits
• Annual Performance Award up to 5%

Diversity and inclusion play a vital role in ensuring health equity for patients across Canada. We are committed to reflecting Canada’s population in our organization and fostering an environment where all employees can be their authentic selves, with equal opportunities to succeed and contribute.

Canadian Blood Services requires that all employees be fully vaccinated (COVID 19 vaccine doses as approved by Health Canada), subject to any medical or other human rights considerations. Persons who have been vaccinated outside of Canada must contact their local Public Health Unit in order to obtain a vaccine equivalency certificate.

If this role resonates with you, we encourage you to apply! This could be your first step towards a meaningful and inspiring career. Come to work each day knowing that you save lives.

We thank all applicants for their interest. However, only those considered for an interview or those invited to participate in an assessment (such as testing) will be contacted. Applicants who require accommodation should discuss their needs with us.