Officer, Project Planning And Control

Job Requisition Id: 169438

Business Function: Property and Asset Management

Primary City: Ottawa

Other Location(s):Opportunity for hybrid work is available.

Province: Ontario

Employment Type: Full-Time

Employment Status: Permanent

Language Requirement: English Essential

Employee Class and Level: CPMGA01

Number of Vacancies 1

Job Closing Date (MM/DD/YYYY): 07/04/2023

All qualified candidates will be considered however preference will be given to Indigenous people (First Nations, Metis or Inuit) or persons with a disability. This is a special measure employment equity initiative and candidates from this group who wish to qualify for preferential consideration must self-identify.

The Officer, Project Planning and Control is responsible for the quality of plans and control processes within corporate projects. He or she prepares high level and detailed project plans and estimates to support the Manager and/or uses same for project fulfilment. Monitors project activity, flags key issues and provides status reports to the Manager. He or she is also responsible for tracking all change requests (as appropriate) and for adjusting project baselines as required and/or using the adjusted baselines in project fulfilment. The officer develops, maintains, and tracks progress of the risk management plan including working with sensitive and protected information pertaining to labour strategies and possible workforce adjustments.

Job Responsibilities

Below are the main job requirements and responsibilities for the Officer, Project Planning and Control.

• Maintains key issues log and tracks progress
• Works with project team members to develop resource and cost estimates
• Identifies task dependencies, relationships, and the critical path
• Works with project team members to develop schedule estimates
• Establishes project baseline for project performance measurement
• Prepares the project work breakdown structure from project team member input
• Tracks actual, forecast schedule and cost performance, and incorporates scheduled updates, and earned value to identify problem areas by developing and maintaining detailed and summary project cost reports, and detailed and summary schedule performance reports
• Prepares the project charter
• Works with the project director / manager in preparing and presenting the project details to the corporation’s union(s) as required
• Prepares project status reports and presentations for review by stakeholders, including union consultation(s) as required
• Validates plans against project charter
• Monitors project activity flags key issues and provides status reports to the Manager.
• Develops and maintains detailed project plans for the Manager.
• Analyzes issues to determine the impact on project schedule, costs, and benefits
• Documents and updates the business case
• Prepares scope documents
• Identifies opportunities to address schedule and cost issues

Job Responsibilities (continued)

• Develops, maintains, and tracks progress of the risk management plan or expenditure plan for the Director
• Updates the risk management plan
• Works with team members to develop the risk management or expenditure plan including confidential labour strategies and workforce adjustments
• Maintains the project change control log
• Tracks progress of risks or expenditures and identifies issues including confidential labour relations topics.
• Ensures that accepted changes have been incorporated into individual work plans.
• Adjusts the project baseline as required
• Tracks all change requests and adjusts the project baseline as required
• Administers all requests for changes through change control process

Qualifications

Education

• Enrollment in or completion of CAPM and/or PMP certification is required
• Completed post-secondary, preferably in a related field (such as Business Administration) OR a combination of equivalent professional experience and training.

Experience

• 1-3 years of relevant functional experience OR internship in project planning and control, ideally in a project management office or equivalent
• Experience in a project support office or knowledge of gathering business requirements is an asset
• Experience in plant process design, major equipment installation or IT related projects is an asset
• One or more years of experience in a unionized environment an asset

Other Candidate Requirements

• Ability to adapt to changes, have flexibility, and learn quickly
• Proficient computer skills and competent with Microsoft Office Programs with an emphasis on Microsoft Excel
• Experience with SAP for managing the procurement of goods or services, an asset
• Proficient understanding and experience with usage of Sciforma project management platform
• Knowledge of parcel business is an assetStrong communication, analytical, and customer service skills

Other Information

Safety Sensitive Positions

This position may be considered a Safety Sensitive position.

Employment Equity

Canada Post will represent Canada’s diversity and provide a safe and welcoming workplace that embraces and celebrates our differences. We are committed to employment equity and encourage applications from women, Indigenous People, persons with disabilities and visible minorities.

Disability is defined as a persistent or episodic physical, sensory, or mental health condition and/or functional limitation. Disability includes both visible and hidden conditions and/or limitations that may impact vision, hearing, mobility, flexibility, dexterity, pain, learning, developmental, mental/psychological, and memory.

Conflict of Interest

The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarchy, their immediate family or close personal relations. Should you feel that you may be in an actual or potential Conflict of Interest in regard to this job opportunity, you must communicate with the designated Human Resources representative.

Accommodation

Canada Post is committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you are contacted by Canada Post regarding a job opportunity, please advise if you have any restrictions that need to be accommodated. All information received in relation to accommodation will be kept confidential.

Important Message

Your application must clearly demonstrate how you meet the requirements as Canada Post cannot make assumptions about your education and experience. We thank all those who apply. Only those selected for further consideration will be contacted.

Our Leadership Behaviours

Decision Making – A champion of the organization who takes calculated risks and makes prudent, common sense decisions about current issues, future opportunities and resource requirements in a timely, well thought out manner that aligns with the corporation's best interests.

Accountability – An individual who strives for performance excellence and who holds themselves and direct reports accountable for decisions and actions and for learning from mistakes when intended results are not achieved.

Business Orientation – A proactive individual who understands the competitive nature of the business, and is committed to sustaining the business through excellent customer service and new business opportunities.

Execution – A focused and self-motivated individual who acts with a sense of urgency and delivers on time and within budget, by dealing effectively with challenges and ambiguous situations.

Leading People – A compelling communicator and leader who engages, motivates and inspires others to achieve results and who encourages personal growth and finding better ways of doing things.

Our Values

We value diversity as an essential part of who we are as a company, how we operate and how we see our future. We believe that attracting, developing, and retaining people who reflect the diversity of Canada is essential to our success because this matters to all communities and customers we serve.

Canada Post’s corporate values reflect the principles, beliefs and aspirations that guide our behaviour and shape our culture.

Safety – We are committed to a safe and healthy environment for all our stakeholders.

Customer – We serve Canadians with pride and passion.

Respect – We treat each other with fairness and respect.

Integrity – We act responsibly and with integrity.

Transformation – We will innovate and transform to win in the marketplace.