Contracts Clerk (Part-Time, Permanent) - Terrace - 2023.165

We are proud to be selected as one of once again!

If you are looking for an opportunity to contribute your experience, knowledge, and passion in a meaningful way, CLBC is the place for you!

Community Living British Columbia (CLBC) is a Crown corporation responsible for arranging supports and services for adults with developmental disabilities and their families. CLBC staff strive to advance the vision of Communities of belonging, lives with connection.

Visit our page to learn more about working at CLBC, what we offer, and tips for the interview process.

The Role

Duties Include

As a Contracts Clerk at CLBC, you will be responsible for processing various administrative and financial documents, inputting system data, providing reception and switchboard services, as well as administrative and program support to staff.

• Producing reports
• Maintaining a computerized status log and database of all regional contracts and providing up-to-date reports as required to managers and CLBC staff
• Preparing, tendering for, awarding, administering and monitoring contracts for the delivery of CLBC supported services and funding in accordance with current legislation, contract specifications, and agency policy and procedures within a regional area.
• Processing invoices in preparation for invoice entry by the Accounts Department
• Maintaining knowledge of staff whereabouts, booking appointments and meeting rooms, monitoring appointment list and notifying staff of arrivals
• Maintaining physical and electronic files for people with developmental disabilities and their families, along with a general filing system, including scanning of documents
• Liaising with Quality Service Analysts for initial, renewal and modification contracts
• Greeting, screening and directing families and persons with developmental disabilities to the appropriate office and agency for service. This will include establishing and maintaining positive relations under possible adverse or emotional circumstances
• Verifying that backup and source documents are accurate, complete and compliant and are approved by appropriate spending authority in accordance with CLBC policy and procedure
• Resolving transactions that are not in compliance, referring complex transactions to the supervisor
• Providing word processing, data input & typing support such as correspondence, mail merges, meeting minutes, forms, client information
• Liaising with service providers and Quality Service Analysts to assemble and prepare, as directed, all relevant information necessary to create requests and other procedures to ensure the contracting process meets all required legislative requirements

This is the role for you if you are an administrative professional that:

• Has excellent listening skills
• Enjoys working collaboratively
• Has strong organizational and time management skills
• Has excellent attention to detail
• Is able to clearly communicate to a wide range of individuals
• Is able to manage several concurrent tasks

Qualifications

• Preference may be given to candidates with experience processing contracts
• Typing speed of 50WPM
• Strong MS Word and MS Excel skills
• Grade twelve diploma or equivalent education
• A combination of 3 years of clerical/administrative support experience, education, and/or training in a financial position (e.g. payroll, accounts payable, accounts receivable, bookkeeping)

Benefits You Will Receive a Comprehensive Benefits Package

• Employer-paid extended health and dental plan
• Wellness supports, including an Employee and Family Assistance Program
• Professional development funds and resources to encourage continuous learning and skill development
• A BC Public Service Pension plan with employer contributions
• Life insurance, paid sick days, and, if needed, long-term disability
• Access to government discounts to travel, cell phones, and more!
• Generous vacation plus additional personal days Paid maternity/parental/adoption leave

Additional Info

Team: NTC North

Status/Term: Regular/Part time - 0.75 FTE, 52.5 hours bi-weekly

Classification/Salary: Clerk R11: Position starts at $34,518 annually

The health and safety of our team and communities is paramount to CLBC. Accordingly, we require anyone joining our team to provide proof of full COVID-19 vaccination.

Closing date: July 3, 2023

Apply now! Submit an online application. Applications received by other means will not be considered.

Successful applicants are subject to a Criminal Record Check.

An eligibility list for internal candidates may be established.

CLBC is committed to hiring based on merit with a focus on fostering diversity of thought. We welcome candidates who have demonstrated a commitment to equity, diversity and inclusion, and encourage applications from equity-seeking groups such as women, persons with diverse ethnic, racial or Indigenous backgrounds, gender identity and sexual orientation, and persons with a disability. However, all qualified candidates are encouraged to apply.

Community Living BC https://communitylivingbc.prevueaps.ca