Athletic Event Manager Jobs

Position Purpose And Summary
The Athletic Event Manager will provide leadership to and assistance with the management of Spartan Athletics games, annual and special events, promotions and related administrative duties. This position will also work with “the 300” (student hype team), and will provide leadership and direction in the planning, administration and implementation of Spartan Complete Champion Camps. The ideal candidate will be an enthusiastic and energetic individual who has strong organization and administration skills, and a passion for creating exciting and professional events. This is a fixed-term maternity leave coverage role that is scheduled to end July 2024.
Key Areas of Accountability

• Provide leadership, oversight and direction to Spartan Complete Champion Camps. Duties include but are not limited to: planning, organizing and implementation. administration details such as preparing print and digital marketing / promotional pieces, attendance, registration and waiver documentation and use of registration software, training of camp staff, budget management, day to day camp operations and logistics including supervision of camp staff, and post-camp follow-up as necessary.
• Spartan Camps:
• Administration:
• Work with the Associate Director of Athletics – Operations to provide leadership and oversight of all games hosted by Spartan Athletics. Duties include but are not limited to: recruitment, training and supervision of student event staff, implementation of game-day deliverables for game sponsors, physical set-up and take-down of game day equipment and signage, game enhancement / in-game promotions, managing gate receipts and deposits, managing on-campus ticket sales and distribution, dealing with risk management issues, customer service, crowd control, and hosting of visiting teams, officials and spectators. Please note that most games happen on weekends and weekend evenings from September to March.
• Game Operations:
• Provide support to and meet regularly with “the 300” (student hype team) leaders to plan the logistics for upcoming events and initiatives. Assist with providing necessary resources and act as a liaison as needed between the Leader of “the 300” and other departments on campus. Ensure integration of all 300 initiatives with general game day operations for streamlined execution.
• Assist with First Aid and CPR administration, as required.
• Promotions:
• Oversee the gym and field concession. Duties include but are not limited to: cleaning, ordering, stocking and tracking of inventory for regular and special events, creating and overseeing the volunteer staffing schedule and sending the weekly notices to coaches / volunteers as to their involvement, training the event staff and area supervisors in charge of concession during events along with volunteer athletes to ensure quality control and good customer service during all events, creating and implementing sales strategies and associated promotional / marketing plans and materials for revenue generation.
• Annual and Special Events:
• Work with the Associate Director of Athletics – Operations and the Camp and Events Manager on the advertising and promotion of Spartan Athletics events along with the assistance of student workers. Duties include but are not limited to: creation of print and digital marketing / promotional materials and advertisements, establishing and maintaining regular communication with on-campus partners such as RA’s, RD’s, CA’s, Student Life and TWUSA, maintaining promotional contact database, working with Leader of “the 300” to plan and implement student promotions and initiatives to generate fan support.
• Work with “the 300”:
• Provide assistance to the Associate Director of Athletics - Operations with the planning, organization and implementation of special events hosted by Spartan Athletics such as Orientation Week, the Spartan Spectacular, Athletic Awards Banquet, the Complete Champion Challenge, Academic Celebrations, Fundraiser Golf Tournaments, playoffs and other special and annual events.
• General athletic administrative assistance and office responsibilities.
• Concession:

The Person
Skills And Abilities

• Ability to answer and respond accurately and professionally to incoming phone calls, email and drop in traffic while providing a high quality of customer service and professionalism.
• Able to use a PC for word processing and data base entries, general office equipment, game score and timing clocks, public address and sound system, familiarity with ticket software, ActiveNet registration software, Statcrew, Genius and Presto stat software, gymnasium and field lighting, heating and ventilation systems.
• Knowledge of and ability to administer basic first aid measures and summon medical help when required.
• Ability to do some moderate manual labour (moving & setting up event equipment etc.).
• Strong administrative and organizational skills along with people management abilities including a pleasant, positive manner with callers and guests.
• Ability to enforce and maintain designated safety standards and monitor all facility activities.

Personal
Driven and inspired by the idea of positively impacting the various marketplaces of life through the development of godly Christian leaders by serving the Trinity Western University community.
A dedicated and mature evangelical Christian with an earnest desire to serve in family, church, work, and community. Affirm and support TWU’s mission, values, Statement of Faith, and Community Covenant. Strength of character and reputation, integrity, focused. A winsome personality with a positive and friendly attitude.
Servant-Leader Way of Life: Act in a manner that exemplifies Jesus Christ in all on and off-campus contacts thereby living out the servant leadership mission of the university and contributing effectively towards achieving the institutional and Kingdom goals of the organization.
Key Internal Interactions
Reports: Student and community event staff, student and community camp staff,
and leadership experience students
Reports to: Associate Director of Athletics Operations
Education
Standards & Requirements

• Minimum 2 years post-secondary, or equivalent work experience will be considered.
• Current First Aid and CPR certification, experience and knowledge pertaining to event management, sports camps and facility equipment.
• University undergraduate degree minimum, master’s degree preferred.

Experience

• Two to three years previous experience in athletic event management and promotions and sports camp management.

Duties and responsibilities that do not constitute a major change may be added, deleted or changed at any time at the discretion of the supervisor either orally or in writing.
Benefits Of Working At TWU

• Free employee parking on campus.
• Free recreational equipment rentals (e.g., paddle boards, snowshoes, kayaks, etc.).
• Special community events throughout the year.
• Torch tuition scholarship for dependents of eligible employees attending TWU.
• Discounts and perks for the on-site Trinity Western Outfitters bookstore and cafeterias, as well as shops and restaurants in Fort Langley.
• A positive Christian fellowship environment.
• Tuition Benefit for TWU undergraduate and graduate level courses to enhance knowledge and professional competency.
• Free access to TWU’s fitness/gym facilities and the Norma Marion Alloway Library.
• A comprehensive benefits package which includes extended health, dental, and insurance and an RRSP matching program.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• Wellness benefits (i.e., counselling, sick days, personal days, and reimbursement for annual wellness/recreation related purchases).

Trinity Western University encourages applications from all eligible candidates who are able to commit to the University’s mission, values, and Christian identity as articulated in its Statement of Faith and Community Covenant. We are committed to an ethic of inclusion and to the equal treatment of all persons without discrimination in accordance with human rights law.
We particularly invite applications from indigenous people, women, persons with disabilities, and visible minorities. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Persons with disabilities who anticipate needing accommodations during the application process should contact Human Resources.
Trinity Western University is located on the traditional ancestral territory of the Sto:lo people.