Assistant, Brokerage Services Jobs

About You

You are a high achiever looking to thrive in a fast-paced environment. You take pride in your own work but are comfortable collaborating with a team of highly motivated individuals. You can communicate clearly and concisely with teammates and clients, and you enjoy strong company culture and camaraderie. You can navigate multiple corporate functions, including global lines of service and corporate centers of excellence. You possess strong interpersonal skills and are willing to take on diverse tasks to achieve the team’s common goal. You value personal and professional growth and are ready to take the next step in advancing your career.

If this sounds like you, well, then you will love the culture at Avison Young!

About Us

Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

Real estate can have an enormous positive impact on people’s lives – and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

We care about each other and we have each other’s backs. This makes Avison Young a great place to be a client, and a great place to work. We support the whole person and their complete wellness – economic, mental and physical – because what’s best for our business comes from our people bringing their whole selves to work.

Of course we love it here, but outsiders think we’re pretty great too Avison Young was awarded the prestigious America’s Best Midsize Employers for 2022, presented by Forbes and Statista, Inc. We’re proud to be regularly recognized for our team, services and culture and our team members enjoy comprehensive compensation and benefit programs. Through our customized work options, we give our people the flexibility to create a work environment that puts their overall well-being first. After all, we are powered by people.

Role Description

Reporting to the Managing Director (and/or other Mike Hodge), the key responsibilities of this role include, but are not limited to, the following

Agent/Client Support

• Preparation, review and finalization of offering materials including purchase and sale agreements, offers to lease and letters of intent
• Control and maintenance of contract documents
• Updating and maintaining contacts, data rooms and online databases
• Updating and maintaining expense reports
• Assist the Marketing Department with the creation and production of marketing materials including brochures, HTML e-mail blasts, invitations, signage, and announcements, while maintaining the Avison Young brand throughout all projects
• Administrative support for brokerage professionals
• Proofread copy for spelling, grammar and layout making appropriate changes, responsible for accuracy and clarity of final copy
• Exceptional customer service while executing on specific assigned tasks
• Organize, create, prepare and produce customized marketing materials as well as client-specific packages, presentations, and proposals
• Updating and maintaining accounting database

Research

• Courteous interaction and clear communication with all members of Avison Young sales and support team
• Management and coordination of demographics
• Update database with current market and lease comparables
• Conduct market information research through various sources including CRM and third-party databases such as MLS, Altus, Realnet, Avant, etc.
• Prepare title searches, zoning/planning and vacancy/sale searches as required

Developing Success

• Develops networking skills
• Develops knowledge of commercial real estate (terminology, buildings, owners, tenants etc.)
• Develops skills to become a licensed real estate professional
• Develops skills to utilize information systems such as HubSpot CRM, Avant etc.

Qualification/Required Skills

To perform this job successfully, an individual must be able to perform each essential task at an above average level. The requirements listed below are representative of the knowledge, skill and/or ability required

Required Technical Skills

• Intermediate knowledge and efficient use of business suite computer programs including Word, Excel, PowerPoint, Photoshop, Illustrator, InDesign, and Outlook

Required Soft Skills

• Ability to read, analyze, interpret, and create general business documentation
• Maintain a positive attitude, always seeking to better our team, reaching out to bring greater value
• Ability to write reports, business correspondence and format presentations
• Ability to multi-task, utilize effective time management skills, and be able to recognize and respond to time sensitive issues and tasks
• Ability to work efficiently under pressure with multiple timelines and with limited direction/supervision
• Ability to arrange events & travel
• Ability to maintain discretion regarding personnel and industry-related matters
• Excellent and effective verbal and written communication skills
• Possess characteristic traits of independent thinking, self-starting initiative while working well in a team-oriented environment

Certifications

• Real estate license is not required
• Experience in real estate administration is an asset

Avison Young practices as an equal opportunity employer in all services locations around the world. We are committed to building and maintaining a workforce diverse in experience, skills and knowledge with uniformity in service excellence, commitment and integrity.

The firm maintains a strict policy to ensure employment opportunities are equal and do not discriminate based on race, color, religion, creed, age, sex, gender, gender identity or expression, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, protected veteran or military service status, or any other elements protected by law.

For those requiring assistance with disabilities, information relating to the need for accommodation and accommodation measures will be addressed confidentially.

Avison Young is committed to employing the best talent with the most fair and equitable recruitment practices. Apply with us TODAY!