Accounts Payable Specialist Jobs

Accounts Payable Specialist - Shared Services

Location: Concord (Vaughan), ON

Employment Type: 6-12 Month Contract

Job Summary

The role’s primary responsibilities include processing invoices and expense reports. The Accounts Payable Specialist – Shared Services plays an integral role in maintaining the expense data integrity in the general ledger of multiple business units within the company group. The role requires accounting and systems knowledge and helps to ensure corporate policy, regulations and service standards are adhered to while processing daily accounts payable activities.

Duties and Responsibilities

· Processing invoices and expense reports and ensuring all payments are compliant with the Group’s policies and procedures

· Communicates with stakeholders such as suppliers/ buyers to follow up, clarify information or resolve disputes (i.e. payment not made on time) – liaises with stakeholders and management for resolution, if applicable

· Validates accounts payable documentations against supporting documentations to ensure accuracy and completeness. Identifies and resolves issues and discrepancies in transactional accounting.

· Completes vendor set-up requisitions and works with Supply Chain department to complete vendor set-up

· Enters supplier invoices into P2P application

· Ownership of all processes within the Accounts Payable functions, including but not limited to AP processing, employee expense reporting, and cash management

· Management/ maintenance of accounts payable and expense reporting system

· Review/ Audit employee expenses for compliance with company’s reimbursement policy

· Participating in the month end close and related activities

· Maintaining effective working relationships with the direct team and maintaining strong relationships with key members of the various business units

· Participating in projects and other ad hoc duties as required

Qualifications

Education:

· Post-secondary education in Accounting, Business Administration or related disciplines

· Preferred: University degree in Accounting or Business Administration, working towards a professional designation

Work Experience

· Minimum of 3 years' experience of full cycle, high-volume Accounts Payable in multiple countries

· Strong attention to detail with the ability to process high volumes of invoices quickly and accurately

· Experience working with an automated purchase to pay systems and expense management systems would be an asset

· Experience in organizations undergoing change or rapid growth

· Experience working in projects in multi-country operations

· Experience in ERP systems -Must have Oracle Fusion 2+ yrs/(JDE -nice to have)

· Process improvement demonstrated results

· Experience in ERP systems conversion projects (e.g data conversion support, UAT)

Knowledge Required

· Self-starter, works well with minimum supervision

· Proven ability to prioritize, set, and meet deadlines while working under tight constraints and a strong ability to manage multiple tasks to completion at the same time

· Well-developed organizational and time management skills

· Customer service mindset – both internal and external customers

· Continuous improvement mindset, openness to new and/or better ways of doing things, and continuously striving to deliver the highest performance

· Excellent interpersonal skills

· Effective communication skills

· Ability to work both independently and collaboratively