Supply Chain Requisition To Pay Expert

Our client,a major Oil and Gas company, is looking for a Supply Chain toRequisition to Pay Expertwork on a1-year contractin Calgary, AB.

The Supply Chain Requisition to Pay Expert (SC RtP Expert) will handle requisition requests for services and parts/materials for non-maintenance / corporate functions of LNGC. In addition, the role will support the Contract Management Teams to manage and accelerate operationalization of Asset contracts and transition of Project contracts to Asset. The role interfaces on a regular basis with the CP Managers, Buyers, Expeditor(s) and End Users / Requisitioners, to get Purchase Orders generated as well as to follow up on status of existing requirements through the lifecycle of Requisition to Pay including workflow tasks that pertain to requisition release, Service Entry Sheet (“SES”) approvals and parked invoices.

As an individual contributor, the job holder is responsible to liaise and collaborate with various levels of stakeholders to address inquiries, resolve issues in a timely manner and establish preventive action plans. The role also conducts data analysis and presentation to support the Line Manager, Operations Excellence (OE) team or other relevant group to conduct deep-dive.

• Support issue analysis to identify emerging issues and gaps in processes and procedures- Support development and implementation of solutions for remediation- Diagnose, resolve and/or coordinate the resolution of problem areas arising in the RtP process (including where possible identification of root causes).
• Perform other roles within the scope of the process and/or departmental initiatives as assigned and agreed with the Line Manager.
• Analyze requisition quality and work with requisitioners as necessary to make lasting improvements.
• Understand and apply use of analytics and process indicators to drive continuous improvement
• Work with middle to high level of stakeholders and be able to provide support to users on detailed operational procurement guidance, execution of relevant RtP steps and standards, including the selection of correct master data to operationalize contracts in line with business objectives and target RtP automation design.
• Aggressively lead, analyze and drive Buying channel management & RtP compliance. Ensure the correct and most efficient RtP Channel (ERP, GCC) is used to execute transactional requirements.
• Must have prior functional or super user experience in SAP MM module; proficient level in MS Excel, MS Word, MS PowerPoint and MS Power BI.
• Various other task assignments include data collection compilation and analysis.
• Identify and resolve non-compliant activities through awareness, training and escalation and working with the business stakeholders, Finance and Accounts Payable.
• Responsible for monitoring and reporting on the turnaround time between the receipt of a PR and the receipt of the materials and payment of invoices.
• A minimum of 5 years of experience in Logistics, Supply Chain, Planning & Performance, Contracting and Procurement.
• Fully support the contracts operationalization in terms of first Outline Agreement setup support, vendors setup, contracts scope translation into SAP changes, troubleshooting the work processes initially setup, end to end testing of newly setup contracts and related activities
• Ensure workflow items received are dealt with efficiently and effectively. Execute efficient follow-up process to ensure workflow issues are driven to closure
• Skills and QualificationsBachelor’s or above degree in business, supply chain or other relevant fields.
• Primary Responsibilities and Accountabilities:Acting as a first point of contact in Supply Chain for the end users. Responsible for creation and amendment of Purchase Requisition for Materials and Services and/or Service Entry.
• Able to efficiently apply and execute use of RtP tools and systems for operational and tactical procurement of goods and services, ensuring the use of appropriate contracts when available.
• Support and drive issues analysis to identify gaps and emerging issues in processes and procedures.
• Able to understand the business activities, interpret business needs into SC plans to deliver to the uncompromised safety and optimized cost targets.
• Identify potential RtP Continuous Improvement opportunities in support of the drive for greater RtP efficiency (especially opportunities for greater automation, and consolidation of activity), and then assist in the implementation and execution of actions arising.
• Demonstrate the ability to apply technology and work with different tools necessary to successfully perform the role.
• Perform assigned ERP/SAP User Role. (address “how to” questions, perform training and testing to support the process and IT related change activities in area of responsibility, raise enhancement requests and participate in the review together with process experts).
• Assist Accounts Payables in the resolution of procurement issues associated with vendor invoices. Work closely with Business Stakeholders and Accounts Payable to ensure that vendors are paid on time.
• Own select Key Performance Indicators (KPI) related to the area and perform analysis on a regular basis to drive CI (Continuous Improvement) mindset especially in the areas of process digitization / automation.
• Ability to challenge and influence across multiple levels.
• Maintains Material/Services Request Form and ensures latest version is available.
• Work and engage closely with AP (Accounts Payable), business stakeholders, vendors (if applicable) and relevant team members to resolve outstanding issues on invoices.
• Supports requisitioners determine best approach to procurement (e.g. stock vs. non-stock, Vendor selection, etc.). Collaborate with end-users to ensure their requisitions are fulfilled in a timely, efficient and accurate manner.
• Strong E2E process management thinking.
• Strong communication skills