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Senior Invoice Clerk Jobs
Company | City of Windsor |
Address | Windsor, Ontario, Canada |
Employment type | FULL_TIME |
Salary | |
Category | Internet Publishing |
Expires | 2023-06-30 |
Posted at | 11 months ago |
JOB POSTING: 2023-0220
- Responds to inquiries from vendors regarding status of payments, problems and complaints. Will seldom be required to attend off-site meetings;
- Responsible for the preparation of accounts receivable invoices and processes payment of accounts payable invoices; processes requisitions for goods and services for the Operations Department and Engineering Department electronically in the PeopleSoft Financial System.
- Will perform other related duties as required.
- Will perform Occupational Health & Safety duties as outlined in the Corporation’s Health and Safety Program.
- Responsible for ensuring year-end invoices are recorded in the appropriate fiscal year and assists with year-end inventory for specific Divisions of the Operations Department.
- Communicates with the public and fellow staff in a courteous and tactful manner.
- Creates/edits vendor and customer accounts; processes journal entries and enters receipts of goods ordered on an encumbered purchase order in the PeopleSoft Financial System.
- Records, analyzes and reconciles on a monthly basis, invoices relating to the departmental Corporate Purchasing Card, and produces and distributes summaries of the Purchasing Card transaction activity.
- Maintains a file system of paid and outstanding purchase orders, invoices, small purchase orders, and in addition, an Excel spreadsheet to track salt usage, office supplies, etc.
- Reporting to the Manager of Administration, this position performs accounting and clerical functions in for the Infrastructure Services area.
- Enters fuel purchases in Maintenance Management.
- Must have neat and legible penmanship;
- Must have the ability to travel to off site locations in a timely and expedient manner as required. If method of travel is by vehicle, a current valid and lawful Driver's Licence is required in accordance with the Highway Traffic Act and must provide a driver’s abstract as a condition of employment;
- Must be capable of working with a minimum of supervision;
- The physical demands analysis associated with this job indicates a sedentary level of work
- Must have a sound working knowledge of computer systems, including the Microsoft Office Suite of Products (Outlook, Word, and Excel);
- Experience with PeopleSoft Financials would be considered an asset;
- Must have an Ontario Secondary School Graduation Diploma plus two (2) years of post secondary education from a Community College or University in Accounting, or Ontario Ministry of Education equivalency;
- Must have proven oral and written communication skills;
- Must have over six (6) months of experience in a computerized accounting environment;
- Must be proficient in mathematical calculations;
- Only those applicants selected for an interview will be acknowledged
- We offer a smoke-free office environment
- Personal information is collected under the authority of the Municipal Act, c. 25 as amended, and will be used to determine eligibility for employment.
- The Corporation of the City of Windsor is an Equal Opportunity Employer
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