Sales Marketing Administrative Assistant

Position Overview

With over 80 years serving the automotive, body shop, agricultural, & industrial markets, Auto

Electric Service Ltd is southern Saskatchewan's largest locally owned & operated automotive parts

warehouse. We service the automotive retail and wholesale markets with stores located in Regina,

Yorkton, Estevan, & Weyburn. The Administrative Assistant is an experienced, motivated and

hardworking individual who will work out of our Head Office in Regina.

The Sales and Marketing Administrative Assistant supports day to day and special project work of the Corporate Sales Manager and Corporate Development & Marketing Manager.

Role and Responsibilities

Office Tasks

·Printing, Sorting, Laminating, Binding and Distributing various documents including but not limited to: Corporate Introduction Books, Employee Hand Books, Special Sheets, Line Cards and POP Materials

·Printing, Collating and Maintenance of New Employee Packages

·Ordering business cards as required throughout the organization

·Input data into existing Excel Spreadsheets for scheduled reports such as the monthly sales update

·Set up of training and board rooms for various meetings and special events

·Various data entry and typing tasks as required by the management team

·Format and print labels for various returns and internal processes as requested

Store Tasks

·Creation, laminating and posting of signs for store closures such as holidays

·Creation, printing and distribution of Specials Signs and Pricing Signs for the Parts and Paint Counters as directed by the appropriate manager

·Assist with the design of the Service Department customer videos and information

·Administrative Support for the OH&S Committee including: scheduling meetings, completing minutes and ensuring they are signed off on, posting meeting minutes and all necessary documents, sending out action item reminders and processing monthly inspection reports

·Ensure there is an up to date SDS file on all computers and maintain to ensure all necessary SDS files as present and current

Sales & Marketing Tasks

·Ensure all corporate information is updated and remains current with business development organizations and locator services such as BBB, CAA, Regina Warehouse Improvement District, manufacturer websites; search engines

Customer Training Courses

·Copy & distribute information and signup sheets for customer training events

·Assist with the booking of facilities and meals as necessary

·Phone customers who have signed up for training to confirm attendance and numbers the day before or of training courses

Special Sheets, Flyers and Newsletters

·Find applicable images for items requested by sales manager

·Assist with the creation of the artwork and formatting of the document

·Update the pricing numbers as provided by the sales manager

·Print & distribute to all sales staff and branch staff

·Create an annual set of reminders and files to demonstrate what has been done in the past

·Design and distribute internal newsletters with guidance from the Corporate Development Manager

·Conversion and editing of vendor flyers in Adobe Editor including adding logos, changing pricing and reformatting objects

Website

·Maintenance and updating of corporate website using Wordpress

Spring & Winter Booking Programs

·Update files with information provided by the sales manager

·Create or source necessary artwork for new products and lines

·Print and bind completed document once received from the sales manager

·Distribute to all sales and branch staff

·Complete data entry into the excel program tracking sheets

·Provide administrative support for special events such as customer appreciation events, tradeshows, BBQ’s, and customer trips including tasks such as but not limited to document development, tracking RSVP’s, making name tags, setting up schedules

·Distribute marketing materials such as POP kits to branches and jobber stores

·Support management objectives through graphic design development

·Assist with the maintenance of corporate online presence in areas such as Facebook content generation and social media campaign monitoring

Corporate Development Tasks

·Excel data entry for monthly budget sheets for the General Manager Monthly

·Maintain spreadsheet to track employee log ins for online training programs and set up new employees with log in credentials as needed.

·Complete data entry of employee information into tracking documents after training courses and certifications are complete

·Phone to schedule interviews and callbacks as required by the Corporate Development Manager

·

Qualifications and Education

·Grade 12 Diploma Required

·Post Secondary Education in Office Administration, Marketing or a related field preferred

·Strong computer skills and experience with Word, Excel, Adobe Editor, Outlook, Powerpoint and Mail Merg

·Ability to effectively communicate with internal and external stakeholders both verbally and in writing

Preferred Skills

·Graphic Design experience in programs such as Canva

·The capability to work independently with very little supervision, but also the ability to take direction and collaborate within a team environment

·A professional demeanor which you will use when representing Auto Electric Service Ltd.

·Highly motivated and enthusiastic; A drive to reach goals and to achieve targets

·A strong sense of organization and a comfort level with working in a fast paced environment

·The capacity and interest to learn new things quickly and to grow within the company

·A willingness to take on new concepts and to apply them in creative ways

·Proven competence in time management under tight deadlines and with competing priorities

·Quick learner and self-starter.

·Demonstrated ability to work on multiple projects

·Strong written and verbal communication skills