Reimbursement Clerk Jobs

Position Details

Position Information

Position Title Reimbursement Clerk

Department/Unit Financial Services

Location Halifax, Nova Scotia, Canada

Posting Number S173-23

Employee Group NSGEU Local 77

Position Type Regular, On-Going

Duration of Contract (if applicable)

Employment Type Full Time

Full-time Equivalency (FTE) 1.0

Salary $23.70 - $30.06 per hour ($40,061 - $50,808 per annum, 32.5 hours per week)

Classification C5

Provisional Statement

This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.

About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

Dalhousie Financial Services strives to provide the highest quality financial services and information and ensure the effective stewardship of University assets to the benefit of students and scholarly activities. Financial Services is a core service unit of the University, providing services in areas of financial accounting, budgeting, procurement and risk management, cash management, and financial systems and policies. Reporting to the

Manager, Accounts Payable with daily direction from the Team Lead, Reimbursements, Accounts Payable, the Reimbursement Clerk provides support the day-to-day operations of the Accounts Payable Department.

Key Responsibilities

• Collaborating with Reimbursements Team on process improvements.
• Prepare manual cheque requests for processing; identifying claims requiring Vendor Maintenance and redirecting as required.
• Perform policy compliance testing on various expense claims and report on findings to departments and faculties; maintain thorough understanding of university’s policies.
• Provide backup to Team Lead in preparation of weekly sample data; manage various weekly reports; review daily reports for exceptions; assists with special projects and provide coverage for Reimbursement Team as required.
• Monitoring inbox and responding to inquiries or redirect to appropriate team.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.

Required Qualifications

• Demonstrated professionalism, and excellent interpersonal and communication (verbal and written) skills.
• Ability to prioritize and meet demands in a high volume, deadline-driven environment with strong attention to detail.
• Accounting/Office Administration program and approximately three years’ related work experience in an Accounts Payable or Audit environment (or equivalent combination of training and experience).
• Proficiency in MS Office applications, with especially strong Microsoft Excel skills.

Assets

• Experience with integrated administrative systems (e.g., Banner) or in an expense management software.

Job Competencies

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Bargaining unit employees ( NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQ+ communities, and all candidates who would contribute to the diversity of our community. For more information, please visit www.dal.ca/hiringfordiversity .

Posting Detail Information

Number of Vacancies 1

Open Date 04/27/2023

Close Date 05/11/2023

Open Until Filled No

Special Instructions to Applicant

Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/13368