Procure To Pay Specialist

Job Summary:

The Procure to Pay specialist is responsible for providing accounting, reconciliation and transactional activities within the Transactional Operations team in the Finance department. The incumbent is expected to ensure all work carried out is within company procedures and guidelines and complies with any relevant legislation. This role involves following defined processes and at the same time applying effective problem-solving skills to determine the right course of action based on the situation at-hand. This role will work with confidential information from time to time, and the incumbent must be capable of treating that information appropriately. This role will require collaboration within the global Finance team, as well as with other departments within NAVBLUE. The Procure to Pay specialist is also expected to have an improvement mindset and an interest in new technologies for process automation. The incumbent is expected to come up with suggestions for process improvements and / or automation within the Procure to Pay process.

Responsibilities:

• Clear daily bank transactions in accounting software
• Work closely with the head of the department to review the invoice aging report, resolving systemic issues related to PO set up, invoices or process.
• Assist with implementation of process improvements and automation of manual processes
• Update vendor information following internal control procedures
• Identifies invoice and purchase order discrepancies, establishes root cause(s), and offers solutions.
• Work with external auditors & advisors as required, ensuring that information is provided on a timely basis.
• Ensure that all monthly closing activities are accurately completed on time
• Update cashflow for anticipated payments
• Process expense report and credit card payments
• Provide ad-hoc financial analysis as required
• Maintain reconciliation on key vendor accounts
• Assist with the resolution of discrepancies or problems which prohibit the timely processing and payment of invoices.
• Liaise/communicate with the bank for ad hoc queries.
• Other duties as assigned
• Enter and process purchase invoices, ensuring that authorization is obtained and that timely payments are made.
• Support the rebilling of customers for travel charges
• Ensure that all department and company internal controls are adhered to at all times
• Support the controlling team in preparing annual accruals

Required Skills/Experience/Qualifications:

Education:

• College accounting education or equivalent experience - Canada
• Pursuing Association of Accounting Technicians qualifications – UK

Experience:

• Experience in a shared services environment is a plus
• 5 + years’ experience in a finance/accounting role
• Experience implementing repeatable processes and driving automation or standardization is an asset

Knowledge, Skills, Demonstrated Capabilities & Competencies:

• Experience working with RPA (Robotic Process Automation) and/or process improvement initiatives
• Highly motivated self-starter who works well independently
• Excellent communication skills (both written & verbal).
• Proven ability to work on their own initiative as well as part of a team
• Effective interpersonal skills; adaptable to all levels of the organization.
• Strong problem solving ability
• Strong time management and organization skills

Technical Systems Proficiency:

• Strong Microsoft Excel skills
• Experience using SAP & Google Workspace is an asset