Portfolio Administrator Jobs

JOB STATEMENT:

The Portfolio Administrator will be responsible for various client reporting responsibilities as well as providing support to the Calgary based portfolio managers and multiple external advisors.

ESSENTIAL FUNCTIONS:

• Completing other client administration tasks that may be required.
• Preparing and distributing quarterly statements and year-end tax reporting packages;
• Reviewing tax installments, scheduled contributions/withdrawals, RIF/LIF payments, RESP grants, and management fees;
• Being responsible for the management and administration of the existing book of business;
• Fulfilling ad-hoc requests from the portfolio managers and referring advisors; and
• Preparing and administering Guardian and custodian new account documentation, client contracts, change requests, re-documentation and transfers;
• Working with GCA clients' Accountants and tax preparers in helping them understand our mutual clients' holdings and transactions;
• Providing day to day administration support;
• Processing cheques, EFTs, client withdrawal requests, journals and donations;
• Maintaining client records on a CRM system to ensure data is accurate, current, complete;
• Preparing regular reports and client presentations to assist the portfolio managers;
• Reporting and supporting the portfolio managers and referring advisors;
• Being a liaison with the head-office and custodian to follow-up with new the account process;

QUALIFICATIONS:

• 3+ years of investment administration experience, especially dealing with clients and referring agents
• Ability to show initiative and problem-solve
• Advanced skills and experience with Salesforce
• Ability to work independently as well as within a team environment
• University degree, preferably in business, finance or economics
• Ability to multi-task and maintain confidentiality
• Excellent knowledge of Microsoft Word, Excel and Powerpoint
• Successful completion of the Canadian Securities Course
• Previous work as a book keeper or tax preparer preferred
• Strong time-management and interpersonal skills, and the ability to consistently meet deadlines
• Excellent written and verbal communication skills
• Strong knowledge of CRA rules and regulations

COMPENSATION:

• Commensurate with experience