Mail Clerk Jobs

Openings: 1

Type of Posting: Internal & External

Location Name: City of Regina, Regina, Saskatchewan, CA

Date Posted: May 25, 2023

Closing Date: June 8, 2023

Experience Level(s): Entry Level

Education Level(s): Secondary school or equivalency

Job ID: 1442

The job description is a summary of the core responsibilities. It does not include every task performed or how each duty is undertaken. Non-core duties undertaken within the scope of the job will be based on similar skill, effort, responsibility, and working conditions. The incumbent is expected to perform all job tasks competently.

• Job Purpose

Responsible to provide mail services including sorting and processing internal and external mail/packages, pick-ups and deliveries of mail/packages, as well as provide assistance to print services

• Retrieves package from loading dock as required
• Performs daily vehicle safety circle check, records details in logbook, and books schedule maintenance and/or repairs
• Assists print services with activities such as binding, collating, laminating, stocking shelves and wrapping and shipping of printed materials
• Picks up and delivers mail and packages according to route schedule as well as special pick-ups and deliveries
• Operates folding and sorting machines and undertakes quality control for document inserts and envelope seals
• Education, Certification, and Experience
• Sorts and processes internal and external mail and packages
• Performs daily upkeep and maintenance of vehicle, completes circle check, and logs information
• Produces statement of mail and maintains record of registered mail
• Key Duties
• Prepares toner/printer cartridges for recycling pick up, contacts vendors, and delivers to loading dock
• Driver’s Licence Class 5
• Operates and maintains mail inserter, scale and postage machines, and complies with Canada Post regulations
• Completion of secondary school or equivalency
• Up to nine months of previous and on-the-job mailroom or shipper/receiver experience

Knowledge

• Prioritizes and adapts activities and routes in accordance with daily/weekly schedule within defined timelines/deadlines
• Auditory effort including diagnosis of equipment function/malfunction
• Working Environment
• Provides front-line customer service
• Visual and concentration effort during sorting processing incoming and outgoing mail and affixing postage
• Moves, stocks, lifts, loads, and carries objects/equipment/supplies/files
• Visual and concentration effort when driving for pick ups and deliveries
• Situational awareness due to health and safety
• Works in indoor office environments
• Physical Effort
• Knowledge of methods, procedures, and operation of postage machines and related print services equipment
• Sits, stands, and exerts force
• Contributes to completion of work unit activities through completion of sequenced tasks/workflow
• Identifies issues, consults and follows policies, procedures, and processes
• Uses printers, photocopies, laminators, cutters, punching, binding, and other specialized machines
• Uses keyboards, mouse, computers/tablet, and other technology devices
• Drives daily for pick ups and deliveries
• Problem Solving and Decision Making
• Exposure to noise, odour, and dust
• Interacts with staff to exchange general information
• Contributes to health, safety, and well-being self and others
• Concentration and Sensory Effort
• Drives vehicle for daily deliveries
• Knowledge of branch as well as the broader divisions/departments/branches
• Knowledge of job-related office productivity software, internet browsers and search engines, enterprise software, discipline-specific software, and technology devices
• Knowledge of mailroom, shipping and receiving, and customer/client services
• Exposure to adverse temperature and weather conditions
• Provides ideas and suggestions to improve work processes
• Communication and Interpersonal Skills
• Familiarizes new employees with tasks, duties, practices, and processes
• Contributes to a positive experience through provision of customer service and timely mail and package deliveries
• Responds to interruptions to workflow that impact concentration demands
• Knowledge of relevant collective agreements, bylaws, policies and procedures, and legislation, including health and safety standards
• Higher level of visual or auditory demands
• Impact
• Responsibility for the Work of Others
• Auditory effort during customer services interactions

✓ Note: Testing may be done to evaluate knowledge, skills and abilities.

✓ Note: As per the City of Regina's Criminal Record Check Policy, the successful candidate is required to provide a satisfactory criminal record check.

✓ Note: Successful candidates will be required to provide proof of acquired education.

Jurisdiction: CUPE Local 7

Division: Transformation Office

Department: Technology

Hourly Salary: $20.59 - $24.67

Annual Salary: $39,257.00 - $47,036.00

The City of Regina acknowledges that we are on Treaty 4 Territory, and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and the homeland of the Métis Nation.

We want to show our recognition and respect to the Nations and the ancestors of this territory, we are grateful for the privilege to be here, to co-exist. We recognize that much of the harms of the past have shaped our relationship; we are committed to our work of building trust. We hope for good and everlasting relationships to create true partnerships with Indigenous peoples.

Regina is committed to employment equity and accessibility. We encourage applications from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities and persons of all sexual orientations and gender identities/expressions.

Note: The City of Regina strives to provide reasonable access and accommodations throughout the application and selection process. If you would like to request an accommodation at any stage of the process, please note in your application or contact 306-777-7000.