End User Support Specialist

Title: Executive Assistant

Position reports to: Executive Vice President

Location: Vancouver, BC

Duration: 6 months contract to hire

Summary:

The Executive Assistant will provide a full range of administrative support for several executives within organization.

:

• Prepare for presentations
• Extensive meeting coordination including event planning.
• Enter and approve any timecards for direct reports
• Organize travel arrangements for a variety of executive staff
• Other general administrative duties (processing mail, copying, etc.)
• Generate ad hoc reports
• Process and file expense reports, and pre-approve expenses for direct reports
• Work alongside and coordinate with several departments within the organization
• Draft, edit, distribute and follow-up on documents and correspondence
• Schedule, prepare and take notes for meetings across multiple calendars
• Direct and gatekeep phone calls
• Additional administrative duties as required
• Manage document flow, including creating and maintaining files (electronic)
• Manage multiple special projects

Job Requirements:

• 3-5 years' experience as an Executive Assistant or similar
• Strong computer skills (Google Suite, Microsoft Word, Excel, Outlook and
• Must be flexible – an ability to work well in an environment where needs and priorities are subject to much revision
• Excellent communication skills – written and oral (must have a professional and courteous demeanor)
• Common sense, dependability and attention to detail are required
• PowerPoint)  Exceptional organizational and interpersonal skills
• Utmost discretion for highly confidential information
• Exceptionally professional, organized and detail oriented; demonstrated ability to organize time, manage diverse activities and meet deadlines  Able to work independently and work cooperatively in a team setting
• Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
• Must be a self-starter with a team-player attitude
• Knowledge of principles and practices of the office organization, planning, records management and general administration