Council & Committee Coordinator Jobs

As we move through a period of exciting transformation and organizational change, Professional Engineers Ontario (PEO) has an immediate opening for a Council & Committee Coordinator.

Under the authority of the Professional Engineers Act, PEO licenses and governs over 91,500 licence and certificate holders and regulates the practice of professional engineering in Ontario. PEO’s mission is to regulate and advance the practice of engineering to protect the public interest. With a talented, multidisciplinary staff of over 100, PEO’s vision is to be a trusted leader in professional self-regulation.

Position Summary

The position incumbent works under the general direction of the Manager, Council Operations and is responsible for administrative functions of the Secretariat, including supporting the Council and its governance committees and providing secretariat support for ad hoc committees, working groups, and task forces as needed. The Council and Committee Coordinator is instrumental in ensuring that the intersection between governance and operations runs smoothly. The role reports to the Manager, Council Operations.

Responsibilities

• Provides effective support for Council and its governance committees, including full-cycle logistics for meetings and following up on action items.
• Develops and manages relationships with Council and committee members and departmental staff to meet the priorities of the department.
• Attends Council and Committee meetings to take minutes and ensure that meetings run efficiently and effectively.
• Manages information and documentation to support Council and committee operations from the preparation of draft materials to the compilation and production of final and consolidated agendas.
• Provides procedural advice to Council and committee members as well as the public with respect to the business of Council and manages the dissemination of information resulting from Council and committee actions.
• Tracks draft agenda materials and works with departmental staff to ensure the timely submission of briefing notes, reports and presentations for distribution to Council and committees.
• Initiates, plans and carries out a variety of governance-related projects assignments as directed. Supports other departmental and corporate functions and duties as required.

Specialized Skills and Knowledge

Knowledge of:

• Understanding of the mandate of Professional Engineers Ontario, and the relationship between PEO, Council, its governance committees, and other stakeholders.
• Knowledge of the structures, protocols and practices of boards of directors, committees, including the policies, operations and procedures required to provide appropriate expertise and advice to ensure administrative and other requirements are met.

Skills and qualifications include:

• Excellent organizational skills with the ability to work independently and within a team environment.
• Excellent computer skills, including proficiency in MS Office (Outlook, Excel, Word, PowerPoint, Teams, etc.)
• Excellent oral and written communications skills with an ability to communicate effectively with stakeholders including Council, senior staff, and the public.
• Ability to work well under pressure, adapt quickly to manage changing priorities, complete multiple assignments and function effectively in a high-volume workplace with multiple deadlines necessitating a high degree of accuracy.
• Availability to work a flexible work week including working evenings as required to attend Council, Committee, and other meetings.
• 3-4 years’ of related experience. Experience working with a professional regulator considered an asset including experience in preparation of minutes.
• Post-secondary education in political science, public policy, public administration, intergovernmental relations or a related field, or the equivalent combination of education or training
• Ability to deal tactfully, courteously, and effectively with Council and committee members, staff and the public.

We have fully embraced hybrid working, and for this particular role this means coming to the office twice a week. However, if you wish to work in the office more often, you are welcome to.

The closing date for this role is September 12, 2023.

PEO values diversity and is an equal opportunity employer. PEO is committed to providing

employment accommodation in accordance with the Ontario Human Rights Code and the

Accessibility for Ontarians with Disabilities Act.