Receptionist Jobs

(#23-02316)
Monday to Friday, 8:30am-4:30pm MT schedule
We want you to join our customer centric team whose passion it is to Empower Digital workplaces!
At Ricoh, we aren’t satisfied with keeping pace with today’s complex work environments, we are setting the pace. We are reimagining the workplace.
Our high-performance workplace is powered by a team that thrives. We offer a friendly culture with a focus on wellbeing and work life balance. Flexible work options, a time off purchase program, great physical and mental health benefits, employee discount and recognition programs are only some of the advantages of working at Ricoh.
We are a family that promotes positive manager relationships and on-going learning & development that nurtures professional growth and career advancement.
Discover what you are capable of in an environment where your growth is supported, and your success is celebrated.
Responsibilities

• Review and update internal telephone directory and floor plans
• Coordinating and preparing projects for printing, including electronic file conversion, document scanning and enhancement from start to delivery
• Reconcile staff monthly parking invoices
• Perform administrative support tasks (such as filing, cheque deposits, etc.)
• Onsite building liaison
• Answers, screen and direct all incoming calls on a switchboard
• Courteously meet and welcome customers and general members of the public
• Coordinate and manage facility requests (onboarding/offboarding, desk repairs, nameplates, office coordinator, maintaining vendor spreadsheet)
• Responsible for meeting room schedules and meeting support (AV assistance)
• Order Office Supplies including maintaining supply rooms
• Update Welcome Board/Story Board
• Assist visitors with sign in and access cards including reconciliation of access cards
• Sorting and distribution of mail and office supplies, including interoffice, couriers, virtual mail and overnight mail

Education & Experience

• Minimum 1-2 years of experience working in a reception, switchboard, or administrative position
• Prior facilities experience is a plus
• High School Diploma or equivalent experience

Skills

• Excellent communication skills both verbal and written
• Ability to work independently, manage their time efficiently and with limited supervision
• Effective use of Microsoft Office
• Strong self-motivation to drive results
• Ability to regularly lift and push objects up to 30-50 lbs
• Excellent interpersonal skills with the ability to quickly develop business relationships

Ricoh is an information management and digital services company connecting technology, processes, and people in progressive business around the world. Ricoh is a recognized leader in document workflow, process automation, digital transformation, and security. Every day our 90,000+ global employees work with big and small companies' optimizing their end-to-end business solutions.