Legislative Assistant Jobs

Legislative Assistant
Corporate Services – Clerks
Status: Contract Full Time; 13 Months
Salary Range: $53,110 to $66,389 per annum (plus comprehensive benefits )
Work Mode: Hybrid * see below for more details about this work mode.
Location: 10 Peel Centre Drive, Brampton
Hours of work: 35 hours per week
Reporting to the Legislative Specialist, Legislative Services, the Legislative Assistant seeks to add value by providing a wide range of professional administrative duties requiring a high level of accuracy, confidentiality and discretion.
Are you a team player committed to building partnerships with stakeholders across the organization?
Are you technically savvy with a strong working knowledge of Microsoft Office Suite?
Are you familiar with council procedures?
If so, this may be the role for you!
What You Will Do In This Role

• Excellent customer service skills.
• Development and coordination of Council/Committee agendas through the utilization of eScribe software.
• Back up support to other Legislative Assistants, as required.
• Coordinate Council/Committee meeting schedules by maintaining current information on Pathways and Internet sites.
• Provide guidance and respond to inquiries on the eScribe software.
• Responsible for maintaining the confidentiality of records.
• Conduct research assignments and retrieve information upon request.
• Prepare correspondence arising from Council meetings.
• Manage documents in Electronic Information Management (EIM) enterprise and eScribe.
• Assisting the Legislative Specialist in the day-to-day operations relating to Regional Council/Committee related activities.
• Attend Council and Committee meetings and provide technical and administrative support to Members of Council and staff.

What The Role Requires

• Familiarity with eScribe or an agenda management system is an asset.
• Demonstrated knowledge of Regional business units, services provided, and Council decision-making.
• Post-secondary education in a related field of studies. A minimum of three years relevant experience in a related environment (preferably municipal) is an asset. An equivalent combination of education and/or experience may be considered
• Demonstrated advanced proficiency in the entire Microsoft Office Suite (Word, Excel, Access, PowerPoint, Outlook, SharePoint); Adobe Acrobat/Professional.

Skills/Abilities

• Knowledge of document management systems such as Electronic Information Management (EIM).
• Excellent verbal and written communication skills to liaise effectively with clients, Regional Councillors and the public.
• Demonstrated customer service skills.
• Solid technical skills and the ability to learn new software applications.
• An ability to work effectively as a team member.
• An ability to work independently with minimal supervision.
• Detail-oriented with excellent proofreading/editing skills.
• Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias
• Excellent organizational skills with an ability to handle multiple and very tight deadlines.

Perks @ Peel and why you will love working for us:

• Flexible hours supporting your wellness and wellbeing
• Comprehensive Health, Dental, Vision benefit plan (effective start date)
• % in lieu of benefits
• Annual performance review and merit increases based on performance
• Access to tuition reimbursement (where applicable) and learning and development resources
• Automatic enrolment into OMERS pension plan
• 3 Paid personal days and floating holidays
• Supportive leadership and a culture of respect and inclusion
• Accrue Vacation on a monthly basis up to 3 weeks per annum

Work Mode & Job Location: In this role you will have the ability to work remotely and attend on-site when required based on operational requirements at the 10 Peel Centre Drive, Brampton worksite. The frequency of on-site activities may vary on a weekly basis and based on operational requirements. Your remote work location must be located within the province of Ontario.
The Region of Peel offers job based flexible hours of work that allows employees to manage personal and professional responsibilities while at the same time ensures business operational needs and customer service expectations are achieved. 
Interview: Our recruitment process will be completed with video conference technology.
If this opportunity matches your qualifications and experience, please apply on-line.
As part of the Region’s ongoing commitment to health and safety, there are enhanced COVID-19 specific safety protocols and/or personal protective equipment requirements (e.g. masks, eye protection, etc.) in place to help protect health and safety. The additional requirements are determined based on the nature of the work being carried out.
About Us
Peel Region consists of the cities of Brampton and Mississauga, and the town of Caledon. The Region of Peel delivers essential services to more than 1.5 million residents and approximately 175,000 businesses.
We’re working to create a community that is safe, inclusive, and accessible. A place where everyone feels they belong and can access the services they need to thrive throughout each stage of life.
Our workforce is 6,500 strong and s ince 1974, we’ve been delivering a wide range of resident focused services. Our services include paramedic services, health programs, long-term care and services for seniors, child care support, garbage collection and recycling, waste water and water treatment, road maintenance, financial assistance, and housing support.
Recognized by Canada's Healthy Workplace Month® with the Great Employer Award presented by Excellence Canada, the Region of Peel is a place where everyone feels they belong. We strive to develop a workplace that values and respects diversity, practices inclusion, recognizes the unique contributions and abilities of all people and facilitates innovative thinking. At Region of Peel, people come first. Each employee has an important role within our community and when we work together, it’s impactful. We encourage you to join us in delivering essential services and programs to our diverse community. You won't find a better opportunity than the Region of Peel.
Additional Information
The Region of Peel is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions, and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada, we are committed to establishing a qualified workforce that is reflective of the population we serve.
The Region of Peel is committed to providing accommodations throughout the recruitment process, upon request. If you require accommodation please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please contact [email protected] .
Please be advised, the Region of Peel uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the position and your application will be removed from the competition.