Adjointe Administrative - Ventes / Administrative Assistant - Sales

Administrative Assistant – Sales Department

Full time, permanent

Working at Vézina assurances inc, a Marsh & McLennan Agency’s regional headquarters in Canada means being part of an organization that celebrates and encourages the diversity of origins, cultures and points of view of its employees and clients. It is also a work environment in which integrity and respect for people are valued, an organizational culture based on human values, a personalized training program adapted to the work environment and to your needs, and much more!

Vézina is looking for the ideal candidate for the position of Administrative Assistant to join our dynamic sales team. Our offices are located in Montreal on Pierre-De Coubertin Avenue, near the Olympic Stadium.

Job Summary

Reporting to the Executive Vice-President - Sales, the Administrative Assistant's role is to ensure the efficient operation of the Sales Department, while complying with and following established procedures. The incumbent will be required to perform various administrative tasks aimed at providing outstanding service to the sales team.

Tasks And Responsibilities

• Responsible for the complete organization of Lunch & Learn events offered by the team internally or by a business partner
• Act as back-up for the Coordinator - Sales to ensure, when required, that reports are issued on time
• Manage and monitor customer satisfaction surveys via the Customer Thermometer platform
• Provide support to the sales team for service offers (preparation of email to prospect with cover page attachments and inserts)
• Replace the receptionist during absences and vacations in the performance of all her duties
• Follow-up on account statements and invoices for customers when requested
• Manage projects for community organizations
• Provide support to other assistants when required
• Replace assistants in other departments when required
• Provide general administrative support for the Executive Vice-President - Sales and Account Executives on a day-to-day basis
• Any other related tasks.
• Update information in the customer management system (Applied TAM) as requested by the sales team

Skills And Qualifications

• Minimum five years' experience in a similar position
• Advanced knowldge of the Office Suite - Excel, Word, PowerPoint and Outlook 
• Excellent communication skills, both written and oral
• Ability to adapt quickly and easily to change
• Excellent organizational skills
• Excellent command of written and spoken French
• A good knowledge of English is required, as this position involves working regularly with English content from customers and colleagues in the USA and other Canadian provinces.
• Ability to prioritize multiple requests and meet established deadlines, delivering expected results in a timely manner
• Respect for confidentiality.

Some Of The Benefits Offered By MMA Vézina

We offer competitive compensation and a comprehensive benefits package including: 35-hour work week and 100% telework option, group insurance, simplified pension plan, employee assistance program, work-life balance, volunteer opportunities, and more. For more information about our company, please visit www.marshmma.com .