Hr Payroll Coordinator Jobs

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This position is a hybrid work model requiring at least 3 days on site in Milton and up to 2 days per week remote.

Position Overview

The HR Payroll Coordinator is the systems and payroll point of contact for all Ontario employees. This role requires a high attention to detail and ability to work independently. Additionally, this role supports event planning, internal communications, and employee onboarding. Reporting to the Human Resources Manager, the HR Payroll Coordinator is responsible for:

• Maintains HR files and records for all Ontario division employees
• Assists with coordinating details, logistics, communication and execution of various company events including, but not limited to; Divisional social events, training, wellness, orientation, open enrollment, and other divisional HR events
• Participates in planning and implementation of special projects related to payroll and HR including distribution of tax forms, RRSP enrollments, etc.
• Supports various aspects of onboarding process which includes storing of documentation, assisting in preparing of new hires files and processing new hire paperwork
• First point of contact for all payroll inquiries, issues and concerns, HRIS management, and files for all Ontario division employees
• Assisting in execution of the Ontario HR communication strategy, including but not limited to; articles, maintenance of all internal communication boards, email correspondence to employees, wellness communication, and company newsletter
• Maintaining accurate data input into the HRIS system (Workday) in collaboration with the payroll department
• Performs other duties and projects as assigned
• Crafts employment letters and verifies employment details for current and previous employees
• Data validation within UKG (Kronos), Onbase, and internal systems
• Schedules meetings, assists with and directs incoming questions from employee's
• Administrative support for the HR leadership team
• Produces weekly, monthly , and ad-hoc HR reports

Required Skills

• Computer literate – Google Suite, Excel, Payroll software
• Ability to manage multiple projects simultaneously
• A customer centric commitment and strong communication skills in English (both written and oral)
• Strong developmental mindset – taking initiative and driving for results
• Creative writing and content creation
• High attention to detail and ability to follow set processes
• Ability to maintain confidentiality
• Team player – in a strong team environment
• The ability to problem solve, generate initiative, and be resourceful
• Adaptability – to a changing work environment
• Strong analytical skills and ability to develop solutions to complex problems
• Excellent organizational and time management skills

Desired Behavioral Traits

• Detailed
• Resourcefulness, and initiative
• Organization
• Passionate, energetic, and innovative
• Servant leadership
• Problem solver
• Patient, yet driven for results
• Sees challenges as an opportunity to learn / thrives on challenges

Experience & Qualifications

Post-Secondary education is required. Preferably HR and/or communications background

• Knowledge of HR regulations and guidelines preferred.
• Workday HRIS experience is an asset.
• UKG (Kronos) experience an asset
• Minimum 2 to 3 years previous payroll/data entry/administrative experience or an equivalent combination of education, training, and experience.

We thank all applicants for their interest, however only those selected for the next stage will be contacted. Gordon Food Service is an equal opportunity employer who strives to provide an inclusive work environment that involves everyone and embraces the diverse talent of its people. All qualified applicants and employees will receive consideration for employment, or in terms or conditions of employment, without regard to any enumerated or analogous grounds of discrimination, including race, religious beliefs, colour, gender, gender identity, gender expression, physical disability, mental disability, age, ancestry, place of origin, marital status, source of income, family status, sexual orientation or status as a qualified individual with disability.

If you require reasonable accommodation for any part of the application or hiring process due to a disability, please submit your request to [email protected] and use the words “Accommodation Request” in your subject line.