Finance & Administration Manager Jobs

Our company

Icon Global Supply is one of North America’s leading authorities on sustainable packaging and disposables for the foodservice industry. For over 33 years, we’ve helped some of the largest foodservice businesses make better choices for the planet by providing natural, plant-based alternatives to single-use plastics. Our products are sustainably sourced, home compostable, and they consume fewer resources than other eco-friendly materials. By leveraging our flexibility, agility, and expertise, we provide tailored solutions that meet the needs of clients, users, and the environment.

Our Culture & Values

We have a tight-knit and supportive culture and we're looking for low-ego, high-impact team players who are driven, diligent and dependable and who embody our “ICON” values of Initiative, Collaboration, Openness, Nimbleness.

The Opportunity

We are looking for a Finance & Administration Manager to join our team! Reporting directly to the CEO, you will be responsible for our company’s financial and administrative activities, including full cycle bookkeeping, AR/AP, banking, and budgeting/forecasting. You will also manage basic HR administrative tasks including payroll, benefits administration, vacation, expenses, and employee on/off-boarding, and oversee the general security and maintenance of the office. In this role, you will be able to contribute to management decisions and make a significant impact on a growing business.

As our Finance & Administration Manager, you will:

• Support the financial planning process by creating budgets, forecasts and variance reports for management
• Ensure compliance with applicable tax and accounting laws
• Manage all banking transactions on behalf of the company including international payments and foreign exchange
• Organize, manage, and file company records, documents, and receipts
• Monitor cash position and coordinate with CEO to ensure financing needs are met, exploring financial products and services to improve and cash flow
• Perform basic HR duties including benefits administration, vacation management, expense reimbursement and employee on/off-boarding
• Develop, document and maintain financial policies, processes and controls
• Maintain the general ledger and post transactions in the company’s accounting and ERP software (Oracle NetSuite)
• Prepare monthly/quarterly/yearly financial reports as needed by banks and external accountants
• Maintain the general security, organization and maintenance of the office and storage areas, including supply re-orders
• Perform financial analysis and investigate ways to improve financial performance, providing feedback to the CEO
• Perform full cycle financial accounting duties (A/R, A/P, budgeting, financial reporting, adjusting entries, reconciliations, GST/PST/HST, T4, ROE, payroll processing for 10-15 employees, and year-end financial reporting)

We are hoping you bring:

• Experience with ERP accounting systems (ideally NetSuite) a plus
• Bachelor’s degree or diploma in finance or accounting
• Advanced analytical and MS Excel skills
• Knowledge of office and HR administration responsibilities, systems, and procedures
• 5+ years of related work experience in operational accounting
• Experience with inventory accounting, wholesale distribution, or import/export a plus
• CPA in progress or completed a plus

This role might be for you if:

• You stay organized and prioritize your time effectively in dynamic, fast-paced environments
• You have strong integrity and adhere to the highest standards of ethics and confidentiality, exercising discretion to guard sensitive company and employee information
• You pay attention to detail and complete tasks with a high degree of quality and accuracy
• You enjoy analyzing financial data and finding ways to solve problems or make improvements
• You communicate well and are able to resolve issues between internal and external stakeholders with tact and diplomacy
• You are self-motivated, driven to perform, and maintain high standards under pressure

Additional Benefits

• Support for additional training and education (including CPA courses)
• Dental care
• Casual dress code
• Extended health care
• Flat organizational structure with direct access to management
• Life insurance
• 4 weeks PTO (3 weeks vacation + 5 personal days)
• Small, tight-knit team with highly supportive and collaborative culture