Events Coordinator Jobs

Events Coordinator

The Calgary Downtown Association (CDA) is seeking an experienced Events Coordinator to assist the Operations department with the planning and execution of all CDA events & activations, perform street operations inspections of the Stephen Avenue Walkway (SAW) and Barclay malls, and perform miscellaneous operational and administrative tasks. As an ideal candidate, you will have proven skills in organization, balancing multiple tasks and projects at once, and proficient in Microsoft Office. Additionally, you will be proactive and skilled in event coordination, relationship building, customer service, and communication. You will also work as part of a small team within a time-sensitive and demanding environment effectively working with the CDA team, event exhibitors, suppliers, contractors, partners, artists and performers.

Position details

• Summer contract position from May- September with potential for future employment.
• Weekend work will be required
• 35-40 hour work week
• $22/hr.
• Tuesday- Saturday schedule may be required.

Objectives of this Role

• Assist in street operations inspections and enforcement
• Assist with the overall operational planning and execution of CDA events and activations
• Assist team with larger projects and other commitments.
• Capture data and KPIs for events.
• Provide exceptional customer service to event exhibitors, suppliers, contractors, partners, artists and performers, and SAW & Barclay businesses/ratepayers

Daily and Monthly Responsibilities

• Work with exhibitors, suppliers, and partners to confirm and coordinator event and activation requirements
• Coordinate CDA events and activations
• Perform various administrative tasks to assist with the successful execution of street operations and CDA events and activations including, but not limited to:

oIssuing permits for the Malls, creating staffing schedules, signage plans, supply lists, operatio schedules, master hours of operations, supply lists, etc.

• Physical duties required such as lifting equipment and assisting with setup / dismantle of events.
• Assist with managing and responding to all event/activation related inboxes
• Perform daily street operations inspections and enforcement
• Assist with the organization and inventory of all CDA assets and street assets
• Assist with onsite event operations from move-in to move-out
• Other operational duties as necessary related to various CDA activations, street operations and operational efficiencies
• Communicate key information to all event/activation stakeholders including CDA staff, event exhibitors, suppliers, contractors, partners, artists and performers

Skills and Qualifications

• Strong interpersonal skills in building excellent working relationships
• Proactive and takes initiative
• At least 2+ years of proven customer service experience (hospitality) and experience in the execution of events.
• Strong skill in attention to detail
• Knowledge of general business office software and aptitude to learn new applications; proficiency in Microsoft Office
• Ability to take direction and work with minimal supervision
• Excellent communication skills
• Proven skills in organization and balancing multiple tasks and projects

To apply for this position please email your resume and cover letter to Emily Whyte at [email protected] with the subject line Events Coordinator Application.